September 21, 2019
TOWN OF HOLDEN BEACH
BOARD OF COMMISSIONERS’ REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY TUESDAY, SEPTEMBER 17, 2019 – 7:00 P.M.
2. Call to Order/ Welcome
3. Pledge of Allegiance
4. Agenda Approval Voted to remove “Possible Action” from Item #7.
5. Approval of Minutes Approved
a. Minutes of the Special Meeting of August 12, 2019
b. Minutes of the Regular Meeting of August 20, 2019
6. Public Comments on Agenda Items No Comments
7. Presentation of Oceanfront and Inlets Management Plan – Fran Way & Cathy Foerster, Applied Technology and Management (Assistant Town Manager Ferguson)
a. Discussion & Possible Action on Plan No discussion or action
8. Discussion and Possible Action on Asset and Inventory Assessment Grant Application – Leo Green, Green Engineering (Public Works Director Clemmons)
a. Resolution 19-04, Resolution by Governing Body of Applicant Approved unanimously
9. Police Report – Chief Jeremy Dixon They have hired a new officer. Participated in “Booze it and lose it”. Discussed the evacuation order and that if the time says 8:00 am everyone must be out by 8:00 am. The Governor ordered the evacuation and the wording “beginning at 8:00 am” was confusing.
10. Discussion & Possible Action Relative to Section 72.02 Parking Regulated on Public Streets & Rights-of-Way – Commissioner Sullivan Passed unanimously. The Town Attorney will write the ordinance language and bring it to an upcoming BOC meeting for approval.
11. Discussion and Possible Action on Participating in the Multi-Jurisdictional Disaster Debris Planning & Support Management Contract – Public Works Director Clemmons Approved unanimously.
12. RSM Disbursement Disapproval – Town Manager Hewett No action. Commissioner Fletcher had RSM withdraw the invoice.
13. Discussion and Possible Approval for Town Manager to Enter into License Agreement with West End Property Owners Association – Town Manager Hewett Approved unanimously.
14. Discussion and Possible Scheduling of a Date to Hold Interviews for Vacancies on the Board of Adjustment – Town Clerk Finnell Scheduled by consensus prior to the October BOC meeting.
15. Town Manager’s Report The kick-off for the 2018-2019 audit was completed. The auditor will meet with the Audit Committee this week. We are no longer on the LGC’s unit assistance list. There are still issues with the Lockwood Folly dredging and sand placement planned for this winter. The bids for the project were not acceptable. There has been no word from the Corps on the proposed GRR projects. The data for the Sand Search is complete. We will probably need more borings and a budget amendment. The FEMA reimbursement project for Florence/Michael is pending in the Environmental queue. Reimbursements for Matthew and Irene have been submitted. Dorian preliminary damage assessments were a loss of 200,000 cubic yards of sand in the Central Reach area of the beach and 340,000 in other areas. He will be attending a meeting this week on the Dorian reimbursement process. He addressed the Dorian emergency event. Some of the emergency plans need to be updated. The six hours it took to bring the sewer system back up should not be considered the norm – expect longer. There was minimal flooding and the power was never lost. The generator for Town Hall is bad and will need to be replaced/repaired. They did ditching in the spoils site (former dog park) to speed drying and protect the dikes. Decals were a problem as there was a rush to buy more at the last minute. The storm had no impact on permitted buildings. The amicus brief regarding development fees has been filed.
16. Mayor’s Comments Thanked the employees for their efforts during the storm. We were undermined by the state’s evacuation declaration. Someone swam the waterway during the event and was arrested.
17. Board of Commissioners’ Comments Commissioner Fletcher thanked the staff. Commissioner Sullivan echoed Fletcher’s comments and said that they try to make everyone happy but that is hard to do. He was glad to see people at the meeting. Commissioner Kwiatkowski thanked the staff and the Mayor for acting as the realtor in the Town’s purchase of a house. Commissioner Butler also thanked the staff and everyone for coming to the meeting. Commissioner Freer thanked the staff and discussed the amicus brief that the Town filed regarding development fees. The court has not ruled on the suit yet and the Town Attorney will advise the Board in closed session.
18. Public Comments on General Items None
19. Executive Session Pursuant to North Carolina General Statute 143-318.11(a)(6), To Discuss a Personnel Matter – Commissioner Kwiatkowski Voted unanimously to give the Town Manager a 2% raise retroactively effective to his anniversary date.