Board of Commissioners’ Meeting Follow Up – April 2021
TOWN OF HOLDEN BEACH
BOARD OF COMMISSIONERS’ PUBLIC HEARING/REGULAR MEETING
HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY
TUESDAY, APRIL 20, 2021 – 5:00 P.M.
NOTE: At the 4:00 P.M. Special Meeting Rick Smith was selected to fill the unexpired term of Woody Tyner. He will serve until the November election.
PUBLIC HEARING: Resolution 21-04, Preliminary Assessment Resolution to Improve the Existing Soil Roadway of Seagull Drive There are five comments posted online.
2. Call to Order/ Welcome
3. Pledge of Allegiance
4. Agenda Approval Approved as amended. Added to item #21 to consult with the Town Attorney.
5. Approval of Minutes All approved as written.
a. Minutes of the Regular Meeting of March 16, 2021
b. Minutes of the Special Meeting of April 2, 2021
c. Minutes of the Special Meeting of April 5, 2021 (Recessed from April 2nd)
6. Public Comments on Agenda/General Items One comment posted online.
7. Presentation and Possible Action on Holden Beach Coastal Storm Risk Management Study Federal Cost Share Agreement (FCSA) – Bob Keistler, Corps (Assistant Town Manager Ferguson) Motion to approve the $1.5M CSRM study contract and funding certification carried unanimously.
a. Ordinance 21-09, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 11) Motion to take the funds for the study from BPART instead of Capital Reserve Fund, carried unanimously.
8. Police Report – Lieutenant Dilworth Not a lot of crime or issues. A saw was stolen from under a house. It is time to start locking cars.
9. Discussion and Possible Action on Emergency Restrictions Pertaining to Town Hall/Board of Commissioners’ Meetings – Commissioners Sullivan & Kwiatkowski Motion to open up Board Meetings to permissible number of public attendees that are allowable by the Governor. This would pertain to opening up the Town for business, yet make sure Town employees are protected. Motion carried unanimously. Mayor would need to amend the emergency motion. This would be for business functions and Boards, not programs. Effective May 1, 2021, as may be amended by Governor. Passed unanimously.
10. Report on Parking Committee Fines on Paid Parking – Commissioner Murdock Gave a report on the Parking Committee’s findings. Read the parking vendor presentations: Premium Parking Presentation and Otto Connect Presentation.
11. Discussion and Possible Action on Recruiting a Member to Fill Commissioner Tyner’s Position on the Parking Committee – Commissioner Murdock Motion to put Rick Smith and two committee members from the Community on the Parking Committee. Volunteers will be solicited.
12. Discussion and Possible Action on Resolution 21-06, Assessment Resolution to Improve the Existing Soil Roadway of Seagull Drive (Cannot Adopt until 24 hours after Public Hearing) – Town Clerk Finnell Report is on the Town’s website. This will be voted on at the first budget meeting on May 7.
13. Final Agreement and Action on Proposed Ordinance 21-04, An Ordinance Amending the Holden Beach Code of Ordinances, Chapter 50: Solid Waste – Commissioner Kwiatkowski Only changes would be that ALL trash containers (including full cans) will be rolled back and recycling containers will not count toward the required number of containers for rental homes. Passed unanimously.
14. Discussion and Possible Approval of Budget Amendments – Town Manager Hewett
a. Ordinance 21-05, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 7, Capital Projects) Takes Florence, Michael, and Dorian funds and puts in a separate account. Isaias will follow the same. Approved unanimously.
b. Ordinance 21-06, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for the Fiscal Year 2020 – 2021 (Amendment No. 8, Isaias) Passed Unanimously
c. Ordinance 21-07, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 9, Inspections Department) Due to the number of construction projects on the island extra unbudgeted income has been received. Motion calls for purchasing a new truck for the Inspections department and reallocating the budget. Passed unanimously.
d. Ordinance 21-08, An Ordinance Amending Ordinance 20-10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 10, Recycling) Required to be in line with Government Accounting Standards Board (GASB) requirements. Passed unanimously.
15. Discussion and Possible Action on Resolution 21-07, A Resolution for Brunswick County to Mitigate Proposed Water Rate Increases – Commissioner Kwiatkowski Motion to adopt the resolution 21-07. Passed unanimously.
16. Discussion and Possible Scheduling of a Date to Hold a Public Hearing on the Draft System Development Fees Report – Town Clerk Finnell Motion to set date for Public Hearing May 18. Passed unanimously.
17. Discussion and Possible Action on Approving Mayor’s Issuance of a Proclamation in Opposition to the Proposed Zoning Bill (SB 349/HB 401) – Commissioner Sullivan Motion to prepare a resolution in opposition to NC Senate and House bills carried unanimously. Bills would allow up to a four-plex in single-family residential zones and allow “accessory dwellings” on single-family lots. Motion carried unanimously.
18. Town Manager’s Report Budget workshops are scheduled for May 7 and 21, with a Public Hearing tentatively set for June 4. FEMA approved almost $4M for Isaias. Now planning on one major sand project for Michael, Florence, Dorian, and Isaias. Total awarded so far ~$45M. The Town has confirmed to the Corps that we are interested in sand placement from the dredging of the Lockwood Folly Inlet and crossing next winter. The sand volume and cost are still unknown. The County will participate, but at a lower rate since there will be sand placement. The annual beach monitoring survey is underway. Survey crew will be on the strand and in the water. The sand fencing project has been completed and ended up at around 955 OBW. They have received a good response from the Parks and Rec Master Plan survey. The generator replacement at Town Hall is complete. Renovations to the Jordan Ave. public restrooms are paused in consideration of ADA compliance, Rights-of-Way, and other complications. Sewer Lift Station #3 is complete and an RFQ for Lift Station #2 is underway. Paving on Brunswick Ave. West has been completed. Ocean Blvd. resurfacing and the addition of bike lanes are moving ahead. The Town is applying for grants for the bike lanes and will hear in October if selected. He thinks there is a good chance of success for a grant. Paving and Bike Lane construction would begin in October 2022.
19. Mayor’s Comments Mayor Holden asked about the work being done on the Sewer Station under the bridge; corroded pipe is being replaced. He also received a letter from a fellow mayor asking for the Board’s support in signing a letter regarding Asian hate crimes. (The BOC did not act on this). The Tri-Beach Fire Department needs to replace its building and buy more equipment. They are asking for a 15% increase in Fire Fees. They would like to house their equipment in the EOC building during construction but there is no room. There is a potential lawsuit from Pointe West regarding water issues. He noted that there has never been this little property for sale on the island. Construction is also booming. Prices are high.
20. Board of Commissioners’ Comments The Commissioners welcomed new member Rick Smith and thanked the staff for their work. Commissioner Brown is glad parking is being addressed. It was always the intent to make new lots paid parking. Commissioner Smith thanked the rest of the Board for selecting him, and feels it is an honor to serve. One issue he would like to address is golf carts. He gave the stats on injuries, accidents, and deaths from golf carts and noted that Holden Beach is getting carts by the truckload and they need to follow the laws regarding lights, restraints, etc. He is concerned we will have a tragedy here on the island. Commissioner Murdock encouraged people to apply for the spots on the Parking Committee. Commissioner Sullivan thanked Commissioner Murdock for taking on the parking issue. Commissioner Kwiatkowski encouraged everyone to email the County regarding water rates.
21. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5), To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of a Contract Concerning the Acquisition of Real Property Amended to include consult with Town Attorney. No action was taken.
* Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Safer at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to listen to the livestream. Public comments can be submitted to firstname.lastname@example.org or deposited in the Town’s drop box at Town Hall prior to 3:00 p.m. on April 20, 2021. Comments for the public hearing will be accepted until April 21, 2021 at 5:00 p.m. If you would like the comments to be heard at the public hearing, they must be submitted by April 20, 2021 at 3:00 p.m.