Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

October 26, 2019
by HBPOA
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Board of Commissioners’ Special Meeting

The Town of Holden Beach Board of Commissioners will meet Tuesday, October 29 at 10:00am for a Special Meeting.  Highlights include hearing a report from the Town Attorney regarding Mayor Holden’s allegations of Fraud and Professional Misconduct by the Town’s outside Auditor and possible further action.  There is also an agenda item to ask the Audit Committee to review the issue and make recommendations.  The agenda is below.  Click here for the meeting packet.

October 21, 2019
by HBPOA
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Member Appreciation Breakfast

FREE PANCAKES!

Annual Membership Appreciation Breakfast

Saturday, October 26th

7:00 A.M. until 10:30 A.M.

HBPOA invites our members to attend the Annual Holden Beach Chapel Pancake Breakfast on Saturday, October 26, from 7:00 am until 10:30 am at the Holden Beach Chapel.  Breakfast will include pancakes, sausage, bacon, coffee, and orange juice.

Each HBPOA member household that has paid their 2019 membership dues will receive two free tickets at the breakfast. Additional tickets are available for purchase at the door for $7 each. You can also take this opportunity to join HBPOA or renew your membership. We will have a table set up and you can check your membership status.

This is our Annual Member Appreciation Breakfast.  We work in conjunction with the Men’s Fellowship at the Chapel by using this event and their time and talents in the kitchen to show our appreciation to our membership.  Proceeds are used to purchase Thanksgiving turkeys for those less fortunate.

The Festival by the Sea is also this weekend.  Stop by our booth to see the survey results and Candidates Night responses.  For the full schedule of events click here. We look forward to seeing you on Saturday, October 26th!

 

 

October 20, 2019
by HBPOA
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Candidates’ Night

HBPOA hosted Candidates’ Night October 18.  Thank you to all who attended and sent or asked questions.  This year we added a new segment called the Lightning Round and asked all the candidates yes/no questions where they raised their hands if they agreed.  The results are posted in the chart below.  You can watch a video of the Lightning Round here.  If you have suggestions for HBPOA for the 2021 Candidates’ Night please send them to us and don’t forget to vote on November 5th!

2019 MTCN Lightning Round Summary

October 17, 2019
by HBPOA
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Survey Results, Meet the Candidates Reminder and Board of Commissioners’ Meeting 

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Survey Results

Meet the Candidates Reminder and

Board of Commissioners’ Meeting 

October 2019

You can view the results of the 2019 Community Survey by clicking here.  The survey is still open, these are the results as of October 16. We have had excellent participation.  Over 400 people have taken the survey so far.  We appreciate everyone who took the time to share their thoughts.

This election season we again asked the candidates questions about issues facing the Town of Holden Beach.  They have responded and the results are available here. 

Remember, Meet the Candidates Night is this Friday at 7:00pm at Town Hall.  You may ask the candidates your questions.  We will have hard copies of the survey results and the candidates’ responses on hand.

The Town of Holden Beach Board of Commissioners met Tuesday, October 15 for their regular monthly meeting.  Click here for the meeting summary. The audio of the meeting is available here on the Town’s website.

October 13, 2019
by HBPOA
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Survey Reminder and Board of Commissioners’ Meeting Agenda

Take the Survey!

Let your voice be heard by taking the survey.  Visit our website’s survey page and enter the password from the mailed HBPOA newsletter.  If you don’t have the newsletter, email us at HBPOA@hotmail.com with your beach address and we will email the password to you.  The survey is quick, anonymous, and covers the issues that impact property owners.  The results will be distributed to the Candidates as well as posted on our website.

The Town of Holden Beach Board of Commissioners will meet on Tuesday, October 15 for their regular monthly meeting.  Highlights include the presentation of the annual Beach Monitoring Report, possible approval of the draft Land Use Plan update, possible approval of the Ocean Front and Inlets Management Plan and possible action and budget change on the Classification and Pay Study.    The agenda is below.  Click here for the meeting packet.

The 2019 HBPOA Survey is LIVE!

October 4, 2019 by HBPOA | 2 Comments

Take the survey!HBPOA has again developed a short, anonymous survey on issues facing our community.

Check your mailbox!  The Fall 2019 HBPOA Newsletter is out!  This newsletter was mailed to ALL property owners on Holden Beach and includes the password to access the 2019 survey.  The survey is anonymous, quick to take, and covers current and perennial issues on our island.  If you don’t receive the newsletter, email us and we will send you the password because everyone’s voice counts!  The survey results will be published on the HBPOA website prior to Candidates Night, October 18.  The information from the survey will also be provided to the BOC Candidates and the community at-large.

In order to help protect the integrity of the survey, we have password-protected the web page with the survey link.  It is our hope that only property owners and residents will take the survey since these are the people who have the greatest stake in the future of Holden Beach.

 

September 21, 2019
by HBPOA
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September Board of Commissioners Summary

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY TUESDAY, SEPTEMBER 17, 2019 – 7:00 P.M.

 

1.  Invocation

2.  Call to Order/ Welcome

3.  Pledge of Allegiance

4.  Agenda Approval Voted to remove “Possible Action” from Item #7.

5.  Approval of Minutes  Approved

a.  Minutes of the Special Meeting of August 12, 2019

b.  Minutes of the Regular Meeting of August 20, 2019

6.  Public Comments on Agenda Items No Comments

7.  Presentation of Oceanfront and Inlets Management Plan – Fran Way & Cathy  Foerster,  Applied Technology and Management (Assistant Town Manager Ferguson)

a.  Discussion & Possible Action on Plan No discussion or action

8.  Discussion and Possible Action on Asset and Inventory Assessment Grant Application – Leo Green, Green Engineering (Public Works Director Clemmons)

a.  Resolution 19-04, Resolution by Governing Body of Applicant  Approved unanimously

9.  Police Report – Chief Jeremy Dixon They have hired a new officer.  Participated in “Booze it and lose it”.  Discussed the evacuation order and that if the time says 8:00 am everyone must be out by 8:00 am.  The Governor ordered the evacuation and the wording “beginning at 8:00 am” was confusing.

10. Discussion & Possible Action Relative to Section 72.02 Parking Regulated on Public Streets & Rights-of-Way – Commissioner Sullivan  Passed unanimously.  The Town Attorney will write the ordinance language and bring it to an upcoming BOC meeting for approval.

11. Discussion and Possible Action on Participating in the Multi-Jurisdictional Disaster Debris Planning & Support Management Contract – Public Works Director Clemmons  Approved unanimously.

12. RSM Disbursement Disapproval – Town Manager Hewett  No action.  Commissioner Fletcher had RSM  withdraw the invoice.

13. Discussion and Possible Approval for Town Manager to Enter into License Agreement with West End Property Owners Association – Town Manager Hewett  Approved unanimously.

14. Discussion and Possible Scheduling of a Date to  Hold Interviews for  Vacancies on the Board of Adjustment – Town Clerk Finnell  Scheduled by consensus prior to the October BOC meeting.

15. Town Manager’s Report  The kick-off for the 2018-2019 audit was completed.  The auditor will meet with the Audit Committee this week.  We are no longer on the LGC’s unit assistance list. There are still issues with the Lockwood Folly dredging and sand placement planned for this winter.  The bids for the project were not acceptable.  There has been no word from the Corps on the proposed GRR projects.  The data for the Sand Search is complete.  We will probably need more borings and a budget amendment.  The FEMA reimbursement project for Florence/Michael is pending in the Environmental queue.  Reimbursements for Matthew and Irene have been submitted.  Dorian preliminary damage assessments were a loss of 200,000 cubic yards of sand in the Central Reach area of the beach and 340,000 in other areas.  He will be attending a meeting this week on the Dorian reimbursement process.  He addressed the Dorian emergency event.  Some of the emergency plans need to be updated.  The six hours it took to bring the sewer system back up should not be considered the norm – expect longer.  There was minimal flooding and the power was never lost.  The generator for Town Hall is bad and will need to be replaced/repaired.  They did ditching in the spoils site (former dog park) to speed drying and protect the dikes.  Decals were a problem as there was a rush to buy more at the last minute.  The storm had no impact on permitted buildings.  The amicus brief regarding development fees has been filed.

16. Mayor’s Comments Thanked the employees for their efforts during the storm.  We were undermined by the state’s evacuation declaration.  Someone swam the waterway during the event and was arrested.

17. Board of Commissioners’ Comments  Commissioner Fletcher thanked the staff.  Commissioner Sullivan echoed Fletcher’s comments and said that they try to make everyone happy but that is hard to do.  He was glad to see people at the meeting.  Commissioner Kwiatkowski thanked the staff and the Mayor for acting as the realtor in the Town’s purchase of a house.  Commissioner Butler also thanked the staff and everyone for coming to the meeting.  Commissioner Freer thanked the staff and discussed the amicus brief that the Town filed regarding development fees.  The court has not ruled on the suit yet and the Town Attorney will advise the Board in closed session.

18. Public Comments on General Items None

19. Executive Session Pursuant to North Carolina General Statute 143-318.11(a)(6), To Discuss a Personnel Matter – Commissioner Kwiatkowski  Voted unanimously to give the Town Manager a 2% raise retroactively effective to his anniversary date. 

20. Adjournment

August 27, 2019
by HBPOA
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Labor Day Meeting This Saturday!

Please join the 

Holden Beach Property Owners Association 

for our next meeting, 

Saturday, August 31 at 10:00 am 

in the Meeting Room at Town Hall. 

We will provide an update on what has happened over the summer, and what is coming up in the next few months.  You will also hear updates from Town officials and have an opportunity to provide input.   

This is our Annual Meeting and we will have elections for Board Members.

We look forward to seeing you!

July 26, 2019
by HBPOA
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Town Audit for the Fiscal Year Ending June 30, 2018

The Town’s auditor, Rives & Associates, presented the results of the 2018 audit to the Audit Committee on Tuesday afternoon, July 16th, and to the Board of Commissioners later that same day.  While the audit showed that the Town was in good financial shape, it also found several problems that should be of concern to property owners.

The financial reports prepared by the Town’s Finance Director must be audited every year by an independent auditor.  The auditor’s job is to confirm that the reports are accurate and follow required accounting practices.  The auditor is not allowed to perform the Town’s accounting or reporting functions; they only attest that the reports are accurate.  If the auditor finds errors, they identify the corrections that are needed before they can attest to the final numbers.  The Town is responsible for providing the auditor with accurate information and for making the correcting adjustments that are needed.

The results of the audit showed that in 2018 revenues exceeded expenses so fund balances (i.e., savings) increased and important financial ratios improved.  Expenditures went down compared to 2017, mostly due to the Central Reach project.

The auditor found a Material Weakness in the way the Town performed accounting for its finances, and a Significant Deficiency related to the Town’s expertise in preparing and reviewing financial reports.  The Material Weakness is a serious issue since it means the financial reports generated by the Town during the year should not be relied upon.  The Significant Deficiency regarding in-house expertise was the same one that has been documented in every audit since 2008.

The 2018 audit was also significantly late, which has resulted in the NC Treasurer’s office placing the Town on the Unit Assistance List.  Since the NC Treasurer’s office must approve all Town borrowing, placement on their list could be a factor if we pursue future loans, such as a bridge loan for the $25M FEMA project.

The auditor explained that the reasons for the delay in completing the audit were both due to Hurricane Florence and the additional work required as a result of the Material Deficiency.  The deficiency was due to the magnitude of the correcting adjustments that were needed to the financial reports the Town provided.

The 2017 ending balance needed to be adjusted by over $21 million, and the 2018 ending balance needed to be adjusted by over $2 million.  Furthermore, the bank balance reconciliation was off by more than $1 million.  The $21 million amount was the accumulation of several past years’ adjustments that had not been made, and the bank reconciliation error was the result of a glitch in the Town’s software.

These correcting adjustments created the need for the auditor to perform additional work to validate the financial results.  As a result of this additional work, the auditor requested a $10,000 increase in the price for the audit.

The Audit Committee voted to accept the audit and the additional fees, and unanimously recommended that the auditor be retained for the 2019 audit.  While there were concerns voiced about the delay and additional costs, the committee felt that changing auditors after one year could give the appearance of “opinion shopping” (i.e., shooting the messenger) and would almost certainly result in another late audit – which would keep the Town on the Unit Assistance List, and potentially bring more scrutiny from the NC Treasurer’s office.

Following the auditor’s presentation to the Board of Commissioners, the Commissioners voted to accept the 2018 audit and pay the additional audit fees, but decided by consensus to go out to bid for firms to perform the 2019 audit.

In May, the Town engaged an independent consultant to start assisting with financial reporting and controls.

Brunswick Beacon article:  https://www.brunswickbeacon.com/content/improvement-needed-after-holden-beach-town-audit
Or as a PDF document

Rives & Associates slides from the meeting: Rives & Assoc. Presentation

Click here to  read the 17-18 Audit 

Click here to read the report prepared in January on the internal control issues prepared by RSM: RSM Internal Control Review