Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

November 17, 2022
by HBPOA
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HBPOA Meeting Reminder and Commissioners Meeting Summary


HBPOA Thanksgiving Meeting Reminder

Please join us Saturday, November 19 at 10:00am

Holden Beach Chapel

or by Zoom: https://us02web.zoom.us/j/2513296660


Board of Commissioners’ Meeting Follow Up – November 2022

Click here for the meeting packet.

Click for the meeting audio (when available)

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, NOVEMBER 15, 2022 – 5:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval

5.    Approval of Minutes
a.     Minutes of the Regular Meeting of October 18, 2022

6.    Public Comments on Agenda Items  Resident Jim Bauer spoke on flooding and how bike lanes will exacerbate the problem.

7.    Annual Monitoring Report – Fran Way, Applied Technology Management (Assistant Town Manager Ferguson) Gave a report on the state of the beach and the nourishment completed last spring.  The nourishment was effective and builds on the 2017 nourishment.  Click here for the meeting slides about the Beach Monitoring Report

8.    Presentation of Fiscal Year 2021 – 2022 Audit Results – Elsa Watts, Martin Starnes and Associates (Town Manager Hewett) The Town’s auditor gave a presentation on the annual audit.  The Town received a clean opinion. Click here for the slides from the auditor’s presentation   Click here for the Audit

9.    Audit Committee Message to the Board of Commissioners on the External Audit for the Year Ending June 30, 2022 – Commissioner Kwiatkowski The Audit Committee’s summary of the audit is in the packet.

10. Audit Committee Recommendation to the Board of Commissioners to Authorize the Town Manager to Issue a Request for Proposals as Soon as Practicable for Contracting with an External Audit Firm – Commissioner Kwiatkowski  Unanimously asked Town Manager to issue a RFP for next year’s audit.

11. Department of Transportation Ocean Boulevard Resurfacing/Bike Path Construction Update – Caitlin Marks (Town Manager Hewett)   DOT representatives discussed the proposed bike lanes.  Bike lanes will be on both sides of OBW requiring the road to be widened by 10’ (7’ on South side of OBW and 3’ on north side.)  Permitting required that DOT contact 192 property owners and 20 people objected.  The permit was granted November 9.  Regarding drainage issues, they will monitor it.  Costs will be finalized when the bids are opened.  They plan to start January 23 and finish by Memorial Day.  Click here for the meeting slides which include the locations and diagrams.

12. Discussion and Possible Action on the North Side Right-of-Way After Bike Lane Construction – Commissioner Kwiatkowski The space on the north side of Ocean Blvd. between the current edge of the road and the sidewalk will be used for bike lanes.  After the 3’ is removed, the remaining portion will be left as grass.

13. Police Report – Chief Dixon  Police activity was normal for the month.  He shared that there were 2311 parking tickets written during paid parking with 64,000 vehicles parked, giving an infraction rate of 3.5%.  This is very low compared to other towns.  Run HB has been rescheduled for December 1; plan accordingly.  Expect lane closures from Highpoint St. to light at Walgreens.  The Merchants Association has donated $11,000 earned at festivals, etc. for body cameras.
 
14. Inspections Department Report – Inspections Director Evans Seeing a wave of permits.  There were 39 permits for new homes and 7 for new projects over $30,000.  Hosted the annual Contractor’s Workshop with 70 contractors participating.

15. Discussion and Possible Action on the Planning & Zoning Board’s Response to the Board’s Tasker Concerning Frontal Dunes (Code of Ordinances Section 94.03 Frontal Dune Policies and Regulations) – Inspections Director Evans Brought back information as requested.  By consensus, Option 5 will be brought back to next month’s agenda.

16. Condition and Safety Issues with Town-Owned Property at 796 Ocean Boulevard West – Joel Ehle, Homeowner 798 Ocean Boulevard West (Mayor Holden) Homeowner who lives next door to the Town-owned property brought the maintenance issues forward.  He would like the Town to paint the house and clean it up.  The property was bought to buffer the noise from the Lift Station.  The $40,000 in the budget for the home is for engineering.  The Town agreed to do some cosmetic changes and deal with it in the next budget year.

17. Ian After Action Report – Town Manager Hewett Reviewed how Emergency Operations works.  The Town didn’t lose power or water. The island needs some emergency drainage, but unclear where the water would go.  Damage was estimated at $8M, not including damages to the strand.  Click here for the slides from the meeting.

18. Discussion and Possible Approval of Ward and Smith, P.A. Engagement Letter – Assistant Town Manager Ferguson Motion to approve Ward and Smith lobbying contract and the budget amendment.  During discussion Commissioner Kwiatkowski asked if some of the work could be reduced to lower the cost.  Passed 4-1 to keep the current contract with Commissioner Kwiatkowski voting no. 
a.     Ordinance 22-25, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 4)

19. Discussion and Possible Approval of Ordinance 22-26, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 5) – Assistant Town Manager Ferguson This is for the $166K CAMA grant for the pier property beach access.  Passed unanimously.
 
20. Discussion and Possible Approval of Ordinance 22-27, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 6) – Budget and Fiscal Analyst McRainey Added line items at the auditor’s request and to help with the new software.  Motion passed unanimously.

21. Discussion and Possible Action on Sewer Station Planning – Commissioner Kwiatkowski  Station #1 (at the bridge) now has no issues; the issues this summer have been resolved.   
 
22. Request for Staff for Expanded Financial Reporting of Professional Services and Recently Purchased Pier Projects – Commissioner Kwiatkowski Commissioner Kwiatkowski reminded staff that the BOC had requested additional details of professional services expenses during the budget process and she would like to see that happen.

23. Request for Owner Input on Retaining Rights-of-Way Parking in Non-Designated Parking Areas Outside Paid Parking Hours During Season and in Offseason Months Next Year – Commissioner Kwiatkowski Rights Of Way (ROW) parking is currently allowed after hours and during off season.  If people are satisfied with this now, then no change is needed, but if people had problems last summer they need to let Heather  (Heather@hbtownhall.com) know so it can be addressed. Were you adversely impacted by people parking in the ROW after hours?  If so let Heather know.
 
24. Request for Staff for Status of Coastal Storm Damage Reduction Study Information Request to the Corps of Engineers – Commissioner Kwiatkowski   Commissioner Kwiatkowski would like the minutes and cost expenditures to date that were promised by the Corps.  The Town Manager will follow up.

25. Public Comments on General Items No comments

26. Town Manager’s Report Still awaiting final inspection for the FEMA project.  He has been informed that HB tax values are up approximately %65, revenue neutral would be 11 cents vs the current 20 cents per /$100.  More information will be coming forward.  Paid Parking has wrapped up for the season.  The Town made $455,000 for the season.  Tim Evans was congratulated for his workshop and other activities.  He has been the subject of two investigations and both have been dismissed. The Town Manager thanked Tim for his work.  GFWC installed a Little Library at Sailfish Park.  The Turkey Trot is coming Thanksgiving morning, register in advance.  The Christmas Tree Lighting is Dec. 1 at 6:00, with entertainment beginning earlier.  He has received repeated questions on the pier insurance.  Insurance was reported in July or August.  He has also received numerous questions about bike lanes – the permit was just approved.

27. Mayor’s Comments He thinks things are going pretty well in the Town. 

28. Board of Commissioners’ Comments
·      Commissioner Smith – thanks to Merchants Association for donation of body cameras.  Had a Veterans’ lunch last week.  Thanks to Tim for the Contractor’s Forum.  Festival by Sea was fun and the Chapel’s Pancake Breakfast.  The Emergency procedures are in good shape.  Working on Pier issues.  Enjoy Thanksgiving.
·      Commissioner Murdock – Great Veteran’s luncheon and contractors’ luncheon.  Working on the pier, Block Q, storm water issues and bulkheading in 800 block.  796 OBW is in the plans.  Making Progress.
·      Commissioner Dyer – Festival was great.  Have a safe Thanksgiving.
·      Commissioner Kwiatkowski – can’t recall ever having this much out there for RFQs and work coming up.  Patience will be needed.  Happy Thanksgiving! 
·      Commissioner Arnold reflected on the spirit of service.  Staff gets the job done and the Commissioners also serve.
·      Mayor – question about the Christmas décor.  They were placed early because Public Works is very busy.  Purple lights are the LEDs failing. 

29. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney – Commissioner Kwiatkowski

30. Adjournment

November 11, 2022
by HBPOA
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Thanksgiving Meeting Reminder

Please join us for our Thanksgiving Meeting

Saturday, November 19 at 10:00am

Holden Beach Chapel

Or join via Zoom by clicking here.

Board of Commissioners’ Meeting Agenda – November 2022

The Town of Holden Beach Board of Commissioners will meet Tuesday, November 15 for their regular monthly meeting.  Highlights include:

  • Annual Beach Monitoring Report
  • Audit of Fiscal Year 2021-2022
  • Bike Lane Updates and discussion on what will happen to the space between sidewalk and the new bike lane on the North side of Ocean Blvd.
  • Complaints about the condition of Town-owned 796 OBW
  • Hurricane Ian After Action Report
  • New contract for Town’s Lobbyist
  • Request for property owner input on right-of-way parking.  Do owners want Right of Ways parking in front of their homes? (Not for homes on Ocean Blvd. or gated communities)

Click here for the full agenda and meeting packet.  

 

October 19, 2022
by vymyers
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October Commissioners Meeting

Board of Commissioners’ Meeting Follow Up – October 2022

Click here for the Meeting Packet.  Click here and here for the supplemental attachments.  Click here for Public Comment.

Click here to listen to the audio.

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, OCTOBER 18, 2022 – 7:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval  Add item 7B: consideration of Parks and Rec Grant for the Pier and 11B to discuss the sewer issues that occurred during hurricane Ian.  Approved unanimously.

5.    Approval of Minutes Approved unanimously.
a.     Minutes of the Public Hearing/Regular Meeting of September 20, 2022

b.     Minutes of the Special Meeting of September 28, 2022

6.   Public Comments on Agenda Items
·      Jim Bauer had a question about the PARTF grant.  He is opposed to taking the grant for the pier.  He is also concerned about the impact of the pending bike lanes on street flooding.
·      Irv Woods spoke regarding vinyl siding.  He is opposed to the strips of siding but not the large sheets of vinyl siding.

7.    Legislative and Advocacy Update – Mike McIntyre, Ward & Smith (Assistant Town Manager Ferguson) Regular update from Town’s lobbyist.

7B.  Agenda item added.  Town manager requested permission to accept the PARTF grant.  Commissioner Kwiatkowski pointed out that the amount is small compared to the total expense of the project yet restricts what can be done on the parcel in perpetuity.  Vote to accept the grant was 4-1 with Commissioner Kwiatkowski voting no.

8.    Police Report – Chief Dixon Number of calls have decreased as the number of visitors has decreased.  The speed limit will NOT increase to 45 MPH past the pier this year.  Dogs are allowed on the strand all day since it is past September 10.  There have been no calls of concern about fishermen in the Jordan Blvd area between 2 – 5 AM.

9.    Inspections Department Report – Inspections Director Evans There are 44 new homes pending.  He is tracking major renovations now.  He will again be hosting a contractor’s informational meeting.  Contractors get CE credit.

10. Discussion and Possible Action on the Planning & Zoning Board’s Response to the Board’s Tasker Concerning Frontal Dunes (Code of Ordinances Section 94.03 Frontal Dune Policies and Regulations) – Inspections Director Evans  No substantial changes proposed.  Inspector Evans was requested to bring back more information on the background and a better explanation.  No action taken.

11. Discussion and Possible Action on the Upgrading of the Greensboro Street Lift Station – Public Works Director Clemmons  Voted unanimously to have Green Engineering to go out for bids on the Greensboro sewer lift station.  The last time it was bid it came in at $3.2M. 

11B.  Agenda item added to discuss the sewer issues during Hurricane Ian.   Director of Public Works Chris Clemmons explained that due to storm surge the system could not operate and had to be shut down. 

12. Discussion and Possible Action on Vinyl Siding as it Relates to Storm Damage and Safety Issues (Possible Limits of Use) – Mayor Holden The Town cannot change the building code, but Mayor Holden is calling on contractors to educate homeowners to upgrade vinyl siding.  

13. Discussion and Possible Action on Bulkheads from 796 Ocean Boulevard West through 800 Block Properties (Parcourse Area) – Commissioner Murdock Motion was made to get a CAMA permit and use an engineer to determine what height of bulkhead is needed and the estimated cost.  Motion carried 4-1 with Commissioner Smith voting no.

14. Discussion and Possible Action to Solicit Engineering Firms to Evaluate the Potential Need and Cost for Additional Water Storage Capacity for Holden Beach – Commissioner Kwiatkowski Motion was made to issue an RFQ to study the need for a second water tower. Passed unanimously.

15. Consideration of Early End to Paid Parking this Year – Town Manager Hewett  Paid parking will be suspended as of October 28, passed unanimously.

16. Public Comments on General Items
· Marty Arrowood of Shrimp St. shared that the parking situation was much better this past summer with paid parking.  She Is also was in favor of buying the pier for the open space.
· Irv Woods commended the design of the last beach renourishment which allowed no breaking waves on the dunes.
· Jim Bauer discussed the pier and felt that they should not have accepted the grant.

17. Town Manager’s Report
·  There was little to damage during Hurricane Ian to the engineered portion of the beach.  He estimates that there was approximately $300,000 in damage to the sandfencing and plantings.  However, the west end did get hit hard.  There are no plans to survey for sand loss.  The sand is equilibrating.
·  He gave a budget report for the quarter.  Finances are normal for this time of year but occupancy taxes are up compared to last year.
·  NCDOT has contacted the Town with an issue about the resurfacing/bike lane project.  There is an issue in getting the CAMA permit.  They are inconclusive on whether the project will happen this spring, though they are hoping to complete it before Memorial Day. 
·  Run HB was cancelled due Hurricane Ian and is pending a new date.  The Bike Ride went well.  There will be a Veterans’ Luncheon on November 10.

18. Mayor’s Comments The Mayor is thankful our hurricane season has drawn to a close and that damage was light.
 
19. Board of Commissioners’ Comments
· Commissioner Smith stated that the Town’s Emergency Management procedures are ready for action.  The pier came through the storm well.  He thanked the PD for the golf cart safety video.  He also thanked Jim Varner of Otto Connect Parking for his team’s professionalism this summer.  It changed the usual parking chaos.  He also thanked the Town Attorney for his work on the shark fishing tournament.  There will be a Pancake Breakfast the Saturday of the Festival weekend at the Chapel.
· Commissioner Murdock thanked the Town staff for their hard work during the storm.
· Commissioner Dyer reminded everyone that it is better to be ready before a storm hits than trying to rescue items as they float away and encouraged everyone to prepare in advance for storms.
· Commissioner Kwiatkowski wanted to make clear that they are working on plans.  They have released RFQs and things will start coming together.
· Commissioner Arnold was glad to be on the Board and agreed we live on a great beach.

20. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney (Town Manager Hewett) and Pursuant to North Carolina General Statute 143318.11(a)(6), Personnel (Commissioner Kwiatkowski

21. Adjournment

September 27, 2022
by vymyers
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Commissioners’ Meeting Follow Up

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ PUBLIC HEARING/REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, SEPTEMBER 20, 2022 – 5:00 P.M.

Click here for the meeting packet.

Click here to listen to the audio of the meeting.

                                                                                                            

PUBLIC HEARING: Board of Commissioners’ Intent to Permanently Close a Portion of Carolina Avenue from its Intersection with Jordan Boulevard to its Intersection with Quinton Street

Public Comments:

Member of the public: Didn’t see the need to take away a road to make more parking.
Jim Bauer: Closing the street could make it more difficult for emergency services.
Mike Felmly: Opposed to closing the street because it may devalue neighboring property values and increase difficulties for emergency services.  Should be part of a capital improvement program.

REGULAR MEETING:

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval Approved unanimously.

5.    Approval of Minutes Approved unanimously.

a. Minutes of the Public Hearing/Regular Meeting of August 16, 2022

6.    Public Comments on Agenda Items
Jim Bauer, 329 OBW: Wanted to discuss the Pier Grant, which was not on the agenda.
Martha Myers, Bolivia, NC:  Support for beach mats for the handicapped.
Mike Felmley:  Opposed to paid parking and closing street to add more parking.
 
7.    Status Update and Additional Work Needed for Corps’ Coastal Storm Risk Management Study – Colonel Bennett (Assistant Town Manager Ferguson)   Heard a report on the Corps project.  Additional $1,250,000 needed for expanded scope and additional 11 months.  Town Manager will draft a letter of Intent for the Corps to be discussed at the Special Meeting.

8.    Police Report – Chief Dixon  Typical summer month (August).  Number of incidents declined.  Otto Connect is handling parking issues, freeing them up for other duties.  It is Child Passenger Safety week.  Children under two years should be in rear facing car seat – including in Low Speed Vehicle.  October 1st is Run HB.  Highpoint St. to Dunescape to LouLou’s Restaurant will be down to a single lane, including the bridge.   October 8 is Cycle NC and the bridge won’t be closed.  Oct. 29-30 is Festival by the Sea.  The Department is still down two employees.  He has created a video on Low Speed Vehicles and safety.

9.    Inspections Department Report – Inspections Director Evans There are 51 active permits for new construction, 418 other permits, 30 waiting to be picked up.  One structure, 191 OBW, has been condemned and will be demolished.

10. Discussion and Possible Action on Statements of Qualifications Received for Block Q and the Pier Properties – Town Manager Hewett Town Manager prepared a score sheet for the bids.  They will add this topic to the agenda for the Special Meeting, September 28.

11. Discussion and Possible Action on Ordinance 22-20, An Order Closing Carolina Avenue from its Intersection with Jordan Boulevard to its Intersection with Quinton Street – Town Clerk Finnell No action taken at this time.  Commissioners concerned about closing the street without any pending development on the property.   

12. Discussion and Possible Scheduling of a Date to Hold a Special Meeting to Interview Potential Candidates to Fill the Vacancy on the Board of Commissioners and to Select a New Member to Fill the Vacancy – Town Clerk Finnell  Meeting set for September 28 at 5:30PM.

13. Discussion and Possible Action on Potential Funding Options Presented by Brunswick County for Biosolids Disposal – Public Works Director Clemmons The County is upgrading the sewer disposal facility.  Option 2B was selected unanimously as the best option for us, an increase of $36,399/yr for 20 years.  However, the County can pick whichever option they want.

14. Discussion and Possible Direction on Establishing a Stormwater Management Program – Public Works Director Clemmons Motion to create an RFQ for an engineering firm to create a master plan for stormwater management for the Commissioners to review.  Approved unanimously.

15. Discussion and Possible Action on Encroachment Agreement between the Town and Jerry Fairchild (222 Ocean Boulevard East) – Inspections Director Evans Approved unanimously.

16. Discussion and Possible Action on Jordan Boulevard Restrooms – Commissioner Kwiatkowski No action taken.

17. Inlet Hazard Area Situation Update from Town Staff – Commissioner Kwiatkowski Inspector Evans gave an update on the new Inlet Hazard Areas.  The CRC has approved the new boundaries. 

18. Discussion and Possible Action on Planning for Dry Sand Placement of Mats and Discussion of Potential Residential Use for Walkways – Commissioner Kwiatkowski CRC is reviewing allowing beach mats on the dry sand with agreements from wildlife agencies. Motion to have staff begin planning for dry sand placement of mats and placement of mats parallel to the water for handicapped individuals.  Approved unanimously.

19. Discussion and Possible Approval of Ordinance 22-21, An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances of the Town of Holden Beach, North Carolina (Supplement 17) – Town Clerk Finnell Approved unanimously.

20. Discussion and Possible Approval of Resolution 22-08, Resolution Approving Truist Signature Card – Town Clerk Finnell Approved unanimously.

21. Discussion and Possible Action on Ordinance 22-22, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 1) – Budget & Fiscal Analyst McRainey Approved unanimously.

22. Public Comments on General Items Martha Myers, Bolivia, Why is there a handicap mat at the access stairs at Ave D.?  Answer:  It was not placed for wheelchairs, but for others, as a demonstration project.

23. Town Manager’s Report Paid Parking has brought in $417,577, incurred $50,863 in expenses for a net income of $366,714 since starting in May.  The FEMA beach nourishment project is pending close out.  The interest on the bonds will be covered.  Sand compatibility was not as expected and will be monitored for two years.  Grants for the Pier and for the access parcel adjacent to the pier are pending.  Expect to accept the grants at the October meeting.

24. Mayor’s Comments It’s hurricane season, have a plan.  The beach is in excellent condition.  Traffic on the island has slowed down considerably in the last month.

25. Board of Commissioners’ Comments

  • Commissioner Smith:  Thanks to all who came out and those that applied for the vacancy.  Thanks to the Police Department for the LSV safety video.  Be prepared for hurricanes!
  • Commissioner Dyer:  Asked about the shark tournament.  She emphasized that there is no plan for the pier or Block Q yet – everything is in the planning stages.
  • Commissioner Murdock:  Thanks to all who came out and listened online.  The island is growing.  The plans for Block Q and the Pier are not solidified.  Block Q may not be for parking, could also be green space, still working on a plan.
  • Commissioner Kwiatkowski: Encouraged people to hang around until the end of the meeting and bring up questions, concerns and comments during the second public comment period of each meeting.  She thanked Mr. Clemmons for his work on the Stormwater Master Plan.

 
26. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(6), Personnel (Commissioner Murdock), North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney (Town Manager Hewett) and North Carolina General Statute 143-318.11(a)(1), To Prevent the Disclosure of Privileged Information (Town Clerk Finnell)

27. Adjournment

August 30, 2022
by HBPOA
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Membership Meeting

Join us for the Holden Beach Property Owners Annual General Meeting!

This Saturday, September 3, 10:00am at the Chapel!

Get an update on what is happening at Holden Beach.  There is a lot going on!  The Pier, Paid Parking, Bike Lanes, and other topics will be covered.

Learn what the organization has been up to, and network with your fellow members. 

Elections to the Board will be held. 

If you can’t join us in person we will be using Zoom.  Here is the meeting link:  https://us02web.zoom.us/j/2513296660

July 25, 2022
by HBPOA
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It’s Parks and Rec Month in Holden Beach!

Bridgeview Park when it first opened.  Since this photo was taken a Picnic Shelter, Transient Boat Dock, and a Splash Pad have been added.

The Holden Beach Parks and Rec Advisory Board asked HBPOA to share the following information with our members.  We hope you can participate!

National Park & Recreation Month

Join us in celebrating National Park and Recreation Month with some special activities highlighting all that Holden Beach has to offer. Participants in each activity will be entered into a drawing for a chance to win fun prizes.

Holden Beach BINGO

Embark on an adventure around the island with our special Holden Beach bingo sheets. To participate, complete activities on the sheet to try to get a bingo and be sure to take a picture of each activity. Once you get a bingo, send your completed bingo sheet as well as your photos of each activity to Christy.Ferguson@hbtownhall.com. Submissions are due by Thursday, July 28th to be entered into the prize drawing taking place on Friday, July 29th.

Photo Contest

Help us capture the beauty of our local parks by entering our photo contest. To participate, take a picture of your favorite park and send it to Christy.Ferguson@hbtownhall.com. Please submit your photos by Thursday, July 28th and a winner for the best photo will be chosen on Friday, July 29th.

July 25, 2022
by HBPOA
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July Commissioners’ Meeting

Board of Commissioners’ Meeting Agenda

July 2022

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

           HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY     

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval Added 7A  (budget amendment) and 23A (a closed session to consult with the attorney).  Approved as amended.

5.    Approval of Minutes All approved.

a.     Minutes of the Special Meeting of May 31, 2022
b.     Minutes of the Special Meeting of June 10, 2022
c.     Minutes of the Regular Meeting of June 21, 2022

6.    Public Comments on Agenda Items

      • James Bauer, 329 OBW, golf carts have many inherent dangers.  Besides the obvious problems, the lithium ion batteries are extremely dangerous due to the flammability.
      • Tracey Thomas, 109 Frigate, discussed the concerns about lowering the speed limit on OBW during the offseason.  She quoted from the NCDOT study that determined the speed limit is currently correct.
      • Other letters are online.

7.    Discussion and Possible Action on National Park & Recreation Month Proclamation – Assistant Town Manager Ferguson Approved unanimously.

8.    Discussion and Possible Setting of Public Hearing for NC Public Beach and Coastal Waterfront Access Grant Application – Assistant Town Manager Ferguson Grant application for Hatteras ramp and walkway on the 50’ access parcel at the Pier. Voted unanimously to set a Public Hearing prior to the August Regular Meeting.

9.    Police Report – Chief Dixon  Two officers short, not much to report on.  Be ready for storms. 

10. Discussion and Possible Action on Golf Cart Violation Reporting Tasker – Mayor Pro Tem Smith and Commissioner Kwiatkowski Follow up on a previous request to get a monthly report on golf cart violations. Police Chief concerned about discrimination. Police Department says they can’t provide the data.  The PD agreed to provide a report.

11. Discussion and Possible Action on Speed Limit on Ocean Boulevard – Commissioner Dyer Concerned about the 45 MPH on OBW in the offseason.  After Bike Lanes are put in it will become more dangerous.  Motion to keep the speed limit 35 MPH year-round, passed 3-1 with Commissioner Smith voting to keep the current practice of changing limit to 45 MPH in the offseason.  The actual ordinance change will be brought back next month for approval.

12. Inspections Department Report – Inspections Director Evans  Gave report on department’s activities.  Growth continues.

13. Discussion and Possible Action on Ordinance 22-17, An Ordinance Amending Town of Holden Beach Code of Ordinances, Chapter 112: Peddlers – Inspections Director Evans Voted unanimously to allow sales on the strand from 10AM – 6PM, April 1 to November 1.  A brick-and-mortar store on the island is required.  Ordinance to be sent to the Town Attorney for review and pending no issues go into effect August 1.

a.     Fee Schedule Revision Fee was revised to add $250 for a license and $1000 per cart, for up to five carts

14. Discussion and Possible Action on Status Update for Wetland Delineation of Marsh and 800 Block Lots – Inspections Director Evans Delineation revealed nine parking spots on Sailfish, four on Sand Dollar, none on Scotch Bonnet. There is room to add a lot in the 800 Block and some spots in the 700 Block, with possible additional spots for golf carts.  No action taken.  Bulkheading is needed and desired, but funds are not available.  

15. Discussion and Possible Approval of Resolution 22-07, Resolution of Intent to Permanently Close a Portion of Carolina Avenue – Town Clerk Finnell   Public Hearing set for immediately prior to September Regular Meeting.

16. Discussion and Possible Action on Statements of Qualifications Received for Block Q and the Pier Properties – Town Manager Hewett Only one bid was received.  Commissioners asked the Town Manager to send it out for bids again.

17. Discussion of Post & Rope Definitions and Other Considerations Related to Section 95.05 Streets Rights-of-Way and Determination of Next Steps – Commissioner Kwiatkowski Discussed forming a committee to review Post-n-Rope, but decided to ask the League of Municipalities about the liability issue of items in the rights-of-way.

18. Discussion and Possible Selection of Members to Serve on Town Boards – Town Clerk Finnell  Peggy Schiavone and Keith Smith were appointed to the Parks and Rec Board.   Richard Griffin was appointed to a regular position on the Board of Adjustment and Gerald Arnold and Rick McInturf will serve as Alternates.  John Cain was appointed to the regular position on the Planning and Zoning Board.   Mark Francis and Aldo Rovito were appointed to the alternate positions. 

19. Discussion and Possible Action on Monthly Financial Report Content – Commissioner Kwiatkowski Town Manager and Inspection Department will bring suggestions back about the appropriate level of detail to be put in place for September.

20. Public Comments on General Items

  • Talah Woods, a Supply resident, concerned about the lack of lifeguards.
  • Keith Smith, Durham St. commented that regarding golf carts it is up to parents to keep children safe, not ordinances.

21. Town Manager’s Report

  • FEMA Project Special Obligation Bonds have rolled over to a new interest rate.  It has not been determined if interest is reimbursable.
  • Seagull street was paved.  The shared cost appears to be $2800 per 50’ lot for property owners on Seagull. 
  • The Town is still down five employees.
  • Enabling legislation for all paid parking revenue to be used as desired passed the NC General Assembly.  
  • Lift Station #1 (the one near the bridge) needs to be upfitted and have increased capacity.  It is not in the Capital Plan. 

22. Mayor’s Comments
The Mayor and Town Attorney prepared legal action regarding a proposed Shark Fishing Tournament.  The Town is not opposed to fishing from the beach but is opposed to shark fishing near swimmers.  The tournament has been postponed until October.  It is hurricane season, the Town is prepared.  The traffic on the weekends is better this year, kudos to the PD department for blocking left-hand turns as people come off the bridge.  The concerts are going well; crowd behavior has improved.

23. Board of Commissioners’ Comments

    • Commissioner Smith complimented the concerts and thanked the Board volunteers.  We need to do something about LSVs, contact him!  He recognized Gerald Brown’s passing. 
    • Commissioner Murdock also thanked the volunteers, he also recognized Gerald Brown and his family. 
    • Commissioner Dyer thanked the staff, volunteers, and remembered Gerald Brown. 
    • Commissioner Kwiatkowski recognized the volunteers.  She discussed the storm water issue and said it is a work in progress and also remembered Gerald.

23A. Added Agenda item: Executive Session to consult with Town        Attorney.  No action taken.

24. Adjournment

Click here for the meeting packet and here for the audio of the meeting.

June 23, 2022
by HBPOA
Comments Off on June Commissioners’ Meeting

June Commissioners’ Meeting

The Board of Commissioners met Tuesday, June 21.  The results of the meeting are below.

1.    Invocation

2.    Call to Order/ Welcome Commissioners Brown and Murdock were absent due to illness.  Commissioner Murdock participated for part of the meeting via phone.

3.   Pledge of Allegiance

4.    Agenda Approval Voted unanimously to amend agenda to move items #10 and #17 up on the agenda.  Approved as amended.

5.    Approval of Minutes Minutes approved with the correction on May 20 Minutes to change “moral” to “morale”.
a.     Minutes of the Special Meeting of April 21, 2022
b.     Minutes of the Special Meeting of April 25, 2022
c.     Minutes of the Regular Meeting of May 17, 2022
d.     Minutes of the Special Meeting of May 20, 20226.   Public Comments on Agenda Items

Pat Cusak: Project Coordinator for Turtle Patrol.  In favor of lighting ordinance.  They lose hatchlings every year due to lighting on the beach. 

John Safelli: President of the Turtle Patrol, supports the lighting ordinance changes.

Ashley Royal: Agenda #14 Strong supporter of private business but not in favor of selling items on the beach strand.  It would be hard to turn away others who wanted to sell things or services.

Jeff Trombly: not in favor of flood lights.

Marti Arrowood: In favor of Sunset Slush pushcarts on the strand.

James Bauer:  Concerned about the Town’s finances. Regarding slushies on the beach, concerned about opening the door and where it stops.  Does not think it is a good idea.  Asked what is going on with the pier?  Is there any further information?

Additional Comment posted online.

6A.   Lighting Ordinance changes. Moved up Item Number 10, see below.

6B.   Paid Parking Ordinance changes moved up.  See item number 17 below.

7.    Police Report – Lieutenant Dilworth   Busy summer.  There was no train wreck as mentioned on the report.  Golf cart compliance is improving. Traffic has not required closing the left turn on the bridge. 

8.    Fire Department Update – Fire Chief Todd Call volume is increasing.  Average response time on the beach is 6:56 minutes this year, 7:22 minutes last year.  Three structure fires so far on the island this year.  The on-island station is staffed May 1 until hopefully end of September and is not staffed at night.

9.    Inspections Department Report – Inspections Director Evans Reviewed the presentation in the meeting packet.  The department is required by law and follows the processes prescribed by the State and the Town.  There are four people in the department.

10. Discussion and Possible Approval of Ordinance 22-13, An Ordinance Amending the Holden Beach Code of Ordinances, Chapter 92: Nuisances (Outside Lights) – Mayor Pro Tem Smith Motion to approve to be effective January 2023, approved unanimously.  Read the approved ordinance here to make sure you are in compliance.

11. Discussion and Possible Action on Town Landscaping Contract with Coastal Creations – Assistant Town Manager Ferguson Unanimously approved Option #2 to keep the status quo on the North side of bridge, no additional landscaping.

12. Discussion and Possible Approval of Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 – Town Manager Hewett This is the Budget for 2022-2023.  Approved unanimously.

13. Discussion and Possible Approval of Contract with the Department of Transportation for Bike Lanes on Ocean Boulevard – Town Manager Hewett  Approved unanimously.

14. Discussion and Possible Action on Request by Sunset Slush Classic Italian Ice to Utilize Vending Carts on the Beach Strand – Commissioner Dyer Owner made a presentation on their business. By consensus, Town staff will bring a proposed ordinance change to the next meeting.

15. Discussion and Possible Action on Status Update for Wetland Delineation of Marsh and 800 Block Lots – Commissioner Murdock Handled by Commissioner Kwiatkowski in Commissioner Murdock’s absence.  By consensus, the Staff will bring back a determination of how many golf carts and/or regular vehicles could potentially be parked along the marshes and in the 700 and 800 blocks. Bulkheading would be required.

16. Discussion and Possible Action on Ordinance 22-15, An Ordinance Amending Ordinance 2113, The Revenues and Appropriations Ordinance for Fiscal Year 2021 – 2022 (Amendment No. 18) – Town Manager Hewett Housekeeping budget amendment to recognize paid parking revenue and expenses.  To date, Paid Parking has had $166,749 in revenues and $37,412 in expenses.  Passed unanimously.

17. Discussion and Possible Action on Addressing Paid Parking Issues Identified by the Town Police Department – Commissioner Kwiatkowski

a.     Ordinance 22-16, An Ordinance Amending the Holden Beach Code of Ordinances, Title VII: Traffic Code Amends where you can park from 2-5am.  Also adds additional signage clarifying parking.  Motion to approve signage unanimously approved.  Motion to adopt 22-16 which changes overnight parking.  Approved unanimously.

18. Discussion and Possible Setting of Date to Hold Interviews for Vacancies on Town Boards – Town Clerk Finnell The Board will hold interviews for Town Board vacancies prior to the July 19 Regular Meeting.  Agreed by consensus.

19. Discussion and Possible Action on Bonus Proposed by the Board – Town Manager Hewett Unanimously authorized a $750 bonus for staff to be paid this month.

20. Discussion and Possible Action on Updating Section 2. Administration and Maintenance of the Personnel Policy and Updated Salary Ranges – Town Clerk Finnell  Unanimously approved increased salary ranges.  Agreed to not automatically make increases, policy will stay as it is.

21. Discussion and Possible Action to Request that the Planning & Zoning Board Evaluate and Propose any Appropriate Changes to Ordinance 94.03, Frontal Dune Policy and Regulations, in Particular §94.03(C)(2) Regarding Walkway Policies that Limit Construction South of the Frontal Dune as Defined in §94.03(A) With the Exception of Property Owners with Lots that Have More Than 300 Feet from the Seaward Toe of the Frontal Dune to the Last Line of Natural Stable Vegetation and Also Advise the Board on the Suitability of Moving Portions of §94.03 to Chapter 157: Zoning Code – Commissioner Kwiatkowski Approved by consensus.

22. Public Comments on General Items

Ashley Royal:   Works with the Planning Department and feels they are doing their difficult job very well.  He does not support bulkheading to allow more paid parking.  Also encouraged them to move slowly to allow peddlers on the strand.

23. Town Manager’s Report Work on the FEMA Storm Damage Repair Project “Central Reach 2” is complete, hoping for a final inspection in July. Seagull St. paving should be starting at anytime.  The RFQ for engineering for the Pier and Block Q is out and due back June 24.  Food Trucks have started at the Pier but are struggling.  Some reservations have been made for the camper spaces the Town owns.  The CAMA grant reimbursement for the for the access parcel is expected next month.   

24. Mayor’s Comments  Concerts are going well.  Lieutenant Dilworth gave a  reminder that all fireworks are prohibited.  It isn’t just a ticket – it is a misdemeanor requiring an appearance in front of a judge.  Sparklers are the only thing allowed.  It is for fire control.  Be prepared for a hurricane.  Emergency access is needed at the far west end beyond the gate.  There has been a change in the rules for service dogs.  

25. Board of Commissioners’ Comments

Commissioner Smith:  Thanks to those who came to the meeting.  Thanks to the staff.  Please no fireworks.

Commissioner Dyer:  The 9-5 Dog ordinance is also for dogs’ safety.  They can burn paws, sunburn and dehydrate.  Work on the Pier so far looks great.

Commissioner Kwiatkowski:  Thanks to speakers and staff.  The Town is moving forward on Pier with a RFQ for a plan for the Pier and Block Q.

26. Adjournment

 

May 21, 2022
by HBPOA
Comments Off on Pier Underwater Due Diligence Report Completed

Pier Underwater Due Diligence Report Completed

Taken from MidAtlantic Underwater Inspection Report May 2022.

MidAtlantic Engineering Partners released their report on the pier underwater inspection.  The inspection identified 91 piles with minor defects, 12 piles with moderate defects, 2 piles with major defects, and 14 piles with severe defects.  MidAtlantic estimated the recommended repairs to cost $116,000 including the performance of a pier-wide structural analysis for $32,000.

At their Special Meeting on May 20th, the Town confirmed the $116,000 cost was in addition to the $500,000 to $750,000 in repair costs identified in the above-water pier due diligence inspection performed by ATM last year.

Click here for the Underwater Inspection ReportClick here for the above water due diligence report.