Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

June 19, 2020
by HBPOA
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June Commissioners’ Meeting

LogoThe Board of Commissioners met June 16 for their regular monthly meeting and a Public Hearing regarding the 20-21 Town Budget.  Below is a brief summary of the meeting.  The meeting packet is available here.   You can listen to the meeting here.

COMMISSIONERS’ PUBLIC HEARING/REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, JUNE 16, 2020 – 7:00 P.M.

PUBLIC HEARING: Proposed Budget for Fiscal Year 2020 – 2021

REGULAR MEETING:

1.  Invocation

2.  Call to Order/ Welcome

3.  Pledge of Allegiance

4.  Agenda Approval Approved.

5.  Approval of Minutes  All approved.

a.  Minutes of the Emergency Meeting of April 30, 2020

b.  Minutes of the Regular Meeting of May 19, 2020

c.   Minutes of the Special Meeting of May 28, 2020

6.  Public Comments on Agenda/General Items  None

7.  Discussion and Possible Consideration of Ordinance 20-10, Budget Ordinance for Fiscal Year 2020 – 2021 (Final Approval No Earlier than 24 Hours After Public Hearing) – Town Manager Hewett  The BOC will meet Thursday, June 18 to discuss and possibly approve the budget.  They voted 3-2 to add a total of two additional police officers and voted 4-1 to fund a 3% bonus pool.

8.  Discussion and Possible Action on the Suggested Rules of Procedure for the Town of Holden Beach Board of Commissioners – Commissioner Kwiatkowski/Town Clerk Finnell  Approved unanimously.

9.  Discussion and Possible Action on Ordinance 20-07, An Ordinance Amending the Holden Beach Code of Ordinances, Section 30.11: Terms of Office; Filling of Vacancies – Town Clerk Finnell  Approved unanimously.

10. Discussion and Possible Action on Membership of Town Boards and Committees – Town Clerk Finnell  Agreed to reseat members who were allowed to serve another term if they have expressed an interest in continuing to serve.  They will fill vacancies at a later date.   

11. Discussion Related to Hiring a Firm to Conduct an Evaluation to Determine System Development Fees – Commissioner Sullivan  Voted unanimously to ask Town Manager to seek bids for a firm to conduct an analysis on the System Development Fees.

12. Discussion Related to Increased Police Resources – Commissioner Sullivan Voted to form a committee comprised of two members of the BOC, the Town Manager and the Police Chief to investigate seasonal officers for next season. 

13. Discussion and Possible Action on Potential Issues – Commissioner Tyner  Agreed to revisit the list at the July meeting.

14. Town Manager’s Report  Sewer Lift Station #3 is on schedule.  Brunswick County is reviewing the Sewer Service Agreement, more will be known in mid-July.  The wholesale water contract is also expiring.  The county will be distributing COVID money based on census-determined population to the municipalities.   The Lockwood Folly maintenance dredging is complete and the most recent survey looks good.  He has an upcoming meeting with the Corps.  The sand from the Lockwood Folly will go to Oak Island next year.  The sand search for the “Flo-Mike” project is ongoing.  He now expects to apply for permits in August.  Modified yoga is beginning in the Pavilion and Tide Dye is DIY this year.  To date, they have pushed the concerts to later in the summer.

15. Mayor’s Comments  The rental business is booming and may exceed last year’s numbers for the summer and fall.  Real estate is also very hot.  He thinks the island looks good.

16. Board of Commissioners’ Comments  Commissioner Brown:  No remarks.  Commissioner Murdock:  Encouraged everyone to stay safe and thanked the staff.  Commissioner Sullivan asked about opening the playground.  (He was told it is not allowed yet by the State.)  He asked the Town to send a blast and put it in the water bill about the Census.  Commissioner Kwiatkowski also urged people to stay safe and commented that things are looking better.  Mayor Holden added that the Chapel is holding services. 

It was agreed that Commissioners Kwiatkowski and Sullivan will serve on the committee to review Police resources.

17. Executive Session Pursuant to N.C.G.S. 143-318.11(A)(6) to Discuss Qualifications, Competence, Performance of a Public Officer or Employee – Commissioner Tyner  Approved unanimously.

18. Adjournment  Recessed until Thursday, June 18, 2020 at 3:30pm.

* Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Safer at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to watch the livestream. Public comments can be submitted to heather@hbtownhall.com or deposited in the Town’s drop box at Town Hall prior to 6:00 p.m. on June 16, 2020. Comments on the budget will be accepted until June 17, 2020 at 7:00 p.m. If you would like the comments to be heard at the public hearing, they must be submitted by June 16, 2020 at 6:00 p.m.

June 19, 2020
by HBPOA
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Inlet Hazard Area Update

Proposed Inlet Hazard Area on West End.

The Coastal Resources Commission’s (CRC) plans to make changes to the Inlet Hazard Area rules and boundaries are “temporarily on hold” until the Commission can meet in-person.  Their meetings are currently being conducted via Webex due to Covid-19.  According to an email from Ken Richardson, a staff member from the Division of Coastal Management, the topic won’t be addressed until “September or December – or maybe even later”.

The CRC met June 10-11 and the proposed changes to the Inlet Hazard Areas status were discussed.  Comments and feedback received are being compiled and analyzed.  Technical comments are being sent to the Science Panel.  The Science Panel has been instructed to provide feedback and potential changes for the CRC’s September 9-10, 2020 meeting.

More information on the proposed changes to the Inlet Hazard Areas can be found here.

May 16, 2020
by HBPOA
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Memorial Day Meeting Canceled

Our Memorial Day Membership Meeting is canceled due to COVID-19.  We will continue to provide summaries of the Town Board of Commissioners’ meetings based on the audio recordings.  We hope you are all well and being safe.

April 25, 2020
by HBPOA
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April Commissioners’ Meeting Update

HBPOA Members,

The audio of the meeting is posted to the Town’s YouTube page.

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY TUESDAY, APRIL 21 – 7:00 P.M.

1.  Invocation

2.  Call to Order/ Welcome

3.  Pledge of Allegiance

4.  Agenda Approval  Agenda approved.

5.  Approval of Minutes All approved.

a.  Minutes of the Special Meeting of March 11, 2020 b.  Minutes of the Regular Meeting of March 17, 2020

6.  Public Comments on Agenda/General Items  Three comments were submitted and all will be posted to Town’s website.  Pat Crews asked to open the beach up.  Dean and Tracey Thomas thanked the Town for opening the strand.  Irv Woods discussed the importance of allowing rentals.

7.  Quarterly Financial Update – Town Manager Hewett  The Town is in good financial shape at this time. 

8.  Report on Town Hall Generator Directive – Town Manager Hewett  Building Inspector Tim Evans deemed Town Hall a critical facility but after talking to other engineers determined the generator recommended was overkill.  The cost should be about half.  The Town Manager will bring the bids back to the Board.  Read the memo from Inspector Evans here.

9.  Discussion and Possible Approval of Ordinance 20-09, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 12) – Assistant Town Manager Ferguson  Approved unanimously.

10. Discussion and Possible Approval of Resolution 20-03, Designation of Applicant’s Agent (4487-DR- NC, COVID-19) – Assistant Town Manager Ferguson  Approved unanimously.

11. Discussion and Possible Ratification of Decisions Made by Staff Concerning Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act – Town Clerk Finnell  Approved unanimously.

12. Town Manager’s Report  The state has tabled the Inlet Hazard Area issue, for now, the next meeting will be in June.  The Town has re-hired PD officer Brandon Dosher to fill John Duncan’s spot.  Daniel McRainey has been hired as a financial analyst.  The audit is underway.  Staff is working on the budget.  The work on the sewer lift station is ongoing.  Paving of Brunswick Ave. is still on schedule to start April 27.  The Lockwood Folly Inlet Crossing project has been completed and fence and vegetation were starting today.  The annual beach monitoring survey is in process.  The FEMA projects are ongoing and we have added a new FEMA project, COVID-19.

13. Mayor’s Comments  Mayor Holden thanked the citizens, residents, and staff for their patience.  The hotspots in NC are expected to peak in a few weeks.  He is listening to guidance from Raleigh.

14. Board of Commissioners’ CommentsCommissioner Brown understands the needs of opening up but is focused on safety and feels they are here to serve the good of the people.  Commissioner Tyner thanked the staff and has received a lot of input.  Commissioner Murdock has also received a lot of input on the issues.  He thanked the Mayor and the staff.  Commissioner Sullivan also thanked the staff and pointed out that people having financial difficulties will not have the water turned off if they can’t pay the bill.   Commissioner Kwiatkowski echoed earlier speakers and appreciates everyone’s patience.

15. Executive  Session  Pursuant  to  N.C.G.S.  143-318.11(A)(6)  to  Discuss a  Personnel  Matter  –

Commissioner Kwiatkowski  No action taken.

16. Adjournment

* Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Stay at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit https://www.facebook.com/holdenbeachtownhall/ to watch the livestream. Public comments can be submitted to heather@hbtownhall.com or deposited in the Town’s drop box at Town Hall prior to 6:00 p.m. on April 21, 2020.

April 2, 2020
by HBPOA
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Do You Rent Your Home?

UPDATE Tuesday, April 14:  This was just released by the SBA. It appears that EIDL grants WILL NOT be provided to small businesses (like vacation home rentals) that do not have any employees.

From: Small Business Administration <news@updates.sba.gov>
Date: Tue, Apr 14, 2020 at 11:15 AM
Subject: Update on Economic Injury Disaster Loan Advance

u s small business administration

Dear Applicant,

On March 29, 2020, following the passage of the CARES Act, the SBA provided small business owners and non-profits impacted by COVID-19 with the opportunity to obtain up to a $10,000 Advance on their Economic Injury Disaster Loan (EIDL). The Advance is available as part of the full EIDL application and will be transferred into the account you provide shortly after your application is submitted. To ensure that the greatest number of applicants can receive assistance during this challenging time, the amount of your Advance will be determined by the number of your pre-disaster (i.e., as of January 31, 2020) employees. The Advance will provide $1,000 per employee up to a maximum of $10,000.

You may be eligible for another loan program, the Paycheck Protection Program, which is available through participating lenders. Below is a comparison of the two loan programs:

                                 Paycheck Protection Program                  Full EIDL Loan

PURPOSE

Forgivable if used for payroll (minimum of 75% of the funds received) and the remaining for certain operating expenses (amount of any EIDL advance is not forgivable)

To meet financial obligations and operating expenses that could have been met had the disaster not occurred (amount of any EIDL advance is forgiven)

TERMS

Up to $10 million

1% interest rate

Up to $2 million

3.75% for businesses

2.75% for non-profits

FORGIVABLE

YES

NO – EIDL Loan

YES – EIDL Advance

MATURITY

2 years

30 years

FIRST PAYMENT DUE

Deferred 6 months

Deferred 1 year

To locate a Paycheck Protection Program Lender, please visit: www.SBA.gov/PaycheckProtection.

Information on available resources may be found at www.sba.gov/coronavirus. For more information on these services, please go to www.sba.gov/local-assistance to locate the email address and phone number for the nearest SBA district office and/or SBA’s resource partners.

 

 

If you rent your Holden Beach home you may be eligible to benefit from the recently passed Coronavirus Aid, Relief, and Economic Security (CARES) Act COVID-19 Economic Injury Disaster Loan (EIDL) and a $10,000 Emergency Grant for lost rental income.  Note: everyone’s situation is different and this should not be taken as financial or legal advice.  We only wanted to make sure our members were aware of this potential opportunity!

The Coronavirus Aid, Relief, and Economic Security (CARES) Act which was passed on 3/27/2020 establishes an emergency grant to allow an eligible entity who has applied for an EIDL loan due to COVID-19 to request an advance on that loan, of not more than $10,000, which the SBA must distribute within 3 days. It also states that applicants shall not be required to repay advance payments, even if subsequently denied for an EIDL loan.   The State of Virginia SBA has a good explanation of the program including a recorded webinar.  Also, the Small Business Association has information about the program and you can apply online.

An HBPOA Board Member sent the following:

I just submitted the application for our house. As I understand the way this works, you submit an application for an EIDL loan AND request a $10,000 grant as an advance. That application took me less than 15 minutes to complete on-line. You give them your bank routing + account number for direct deposit. When submitted, they give you a Registration Number.  You are supposed to get the $10,000 within 3 business days, but it is the government. Subsequently, the SBA will contact you by email for more info if you want an additional loan. The $10,000 is not subject to repayment regardless of whether or not you are approved for an additional loan.

It appears funds can be used for vacation rental properties including mortgage interest and utilities.  Be aware that there is a finite amount of money and it will be given out on a first-come-first-serve basis.  We also recommend double-checking with your accountant and hope s/he is following the issue closely.  Click below for sample completed forms you can use to complete an EIDL application from the SBA online site.

EIDL App Page1

EIDL App Page2

EIDL App Page3

EIDL App Page4

EIDL App Page5

The Confirmation after completing looks like this:

March 17, 2020
by HBPOA
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Easter Meeting Canceled

LogoIn an effort to help “flatten the curve” and reduce the spread of the COVID-19 virus, we are canceling our Easter Weekend membership meeting.  The HBPOA will also not be attending Town Board of Commissioner meetings.  We will continue to provide meeting summaries based on the audio recordings from the meetings.

Best regards,

Tom Myers

HBPOA President

January 25, 2020
by HBPOA
0 comments

January Commissioners’ Meeting

Board of Commissioners’ Meeting Follow Up

The Holden Beach Board of Commissioners met January 21. A brief summary of the meeting is below or click here to listen to the audio of the meeting.  You can review the accompanying meeting information by clicking here.

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL PUBLIC ASSEMBLY

TUESDAY, JANUARY 21, 2020 – 7:00P.M.

1.  Invocation

2.  Call to Order/ Welcome

3.  Pledge of Allegiance

4.  Agenda Approval Removed items #15 and #16, added a new #15 about Inlet Hazard Areas. Approved unanimously.

5.  Approval of Minutes

a.  Minutes of the Regular Meeting of December 17, 2019 Approved unanimously.

6.  Public Comments on Agenda Items  John David Plumridge spoke in favor of keeping OBW at 35MPH year-round.

7.  Discussion and Possible Award of Contract for Vacuum Sewer System #3 Upgrade – Green Engineering (Public Works Director Clemmons)

a.  Ordinance 20-01, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 7) Approved contract and budget amendment unanimously.

8.  Police Report – Chief Jeremy Dixon Not a lot of crime going on.  Still working on the car break-ins on the East End.  The cars were not locked.  He advises everyone to lock their car and winterize your home as needed.

9.  Discussion and Election of Chairman to the Audit Committee – Town Clerk Finnell  Commission Tyner was elected.

10. Discussion and Selection of Audit Committee Members – Town Clerk Finnell  Tony Chavonne, Mark Fleischhauer, Jeff Tansill, and Jeannine Richman were elected to the Board.

11. Discussion and Possible Nomination of Member to Fill Alternate Member Vacancy on the Planning & Zoning Board – Town Clerk Finnell  Stuart Atwell was selected to serve.

12. Discussion and Direction on the 2020 Draft of Suggested Rules of Procedure for the Town of Holden Beach Board of Commissioners – Commissioner Kwiatkowski  Postponed until next month.

13. Discussion and Possible Action on Directive for the Town of Holden Beach Board of Commissioners’ Requests to Advisory Boards or Committees – Commissioner Kwiatkowski

a.  Resolution 20-01, Resolution of the Town of Holden Beach, North Carolina Concerning the Process and Format for Board of Commissioners’ Requests for Recommendations from Advisory Boards/Committees and the Recommendations Received  Approved unanimously.

14. Discussion and Possible Action on a More Formal Procedure for the Board of Commissioners’ Requests for Actions to the Town Manager or Town Attorney – Commissioner Kwiatkowski Agreed unanimously by consensus.

15. Discussion and  Possible  Action on  Ordinance for  Maximum House  Size  Construction  –  Attorney Carpenter Removed from the agenda.

15.  Inlet Hazard Area discussion and possible action.  Commissioner Sullivan made a motion to have the Town prepare a response in opposition to the proposed IHA changes.  Approved unanimously.

16. Discussion on Revising, Section 72.02 (K) Parking Regulated on Public Streets and Rights-of-Way – Commissioner Sullivan Removed from agenda.

17. Discussion Pertaining to the Speed Limit on Ocean Boulevard – Commissioner Sullivan Postponed until next month.

18. Discussion and Possible Action on Classification and Pay Study and the Updated Personnel Policy Created by the Management & Personnel Services Group – Commissioner Kwiatkowski

a.  Class specifications

b.  Pay Plan

c.   Implementation of Option I

d.  Ordinance 20-02, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 8)

e.  Personnel Policy

Approved items “a” through “d” unanimously. Approved item “e” with Commissioner Kwiatkowski’s changes unanimously.

19. Discussion and Possible Action on Poyner Spruill Contract – Assistant Town Manager Ferguson

a.  Ordinance 20-03, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 9)  Approved unanimously.

20. Year-to-Date Financial Report – Commissioner Tyner Approved unanimously to have Town Manager prepare a quarterly report.

21. Discussion and Possible Action on Setting Board Objectives for the 2020 Calendar Year – Commissioner Kwiatkowski Commissioners will send availability to Town Clerk, Approved unanimously.

22. Discussion and Possible Action to Start the Process to Determine the Town’s Future Use of the Recently Acquired 796 Ocean Boulevard West Property – Commissioner Kwiatkowski  Commissioner Kwiatkowski will bring something next month.

23. Town Manager’s Report  FEMA reimbursement for Florence and Michael has been awarded – $24M, the Dorian estimate went from $4M to $12M based on the surveys requested by FEMA.  ATM is still working on the Sand Search.  Explained though they had planned to bring back the dog park, its primary function is still as a disaster site and a lay-down yard for Public Works.  The Lockwood Folly dredging is moving ahead with sand placement as far as Bendigo and three more weeks of work.  400 Christmas trees were placed to supplement sand fencing with thanks to Boy Scouts, Girl Scouts, Steve Mercer of Coastal Transplants and Mike Pearson of the Inlet and Beach Protection Board.  Brunswick Ave. West paving bid package will go out next week and hope to approve a contract at the February meeting, with work to be done between Easter and Memorial Day.  The Town Hall generator went out last fall and they have been using a rental since then.  The rental was returned and he plans to bring a budget amendment for a new one to the February or March meeting.  The CAMA access at 289 OBW is complete.  The Chapel is undergoing renovations and meetings may be moved to Town Hall.  Run HB was last weekend, over 700 people finished the races.  There were some traffic issues that they will address for next year. The Town’s birthday is February 14 and there will be a social at noon with the closing of the Time Capsule.

24. Mayor’s Comments (Absent from meeting)

25. Board of Commissioners’ Comments  Commissioner Brown thinks the money for Poyner-Spruill is well-spent.  He has had several calls about the Dog Park and he is looking for options.  He discussed speeding and the use of golf carts.  Commissioner Tyner discussed the Dog Park and the speed limit.  He went through the Town’s orientation.  Lobbying takes time and wants the Poyner Spruill contract to play out.  Commissioner Murdock encouraged everyone to look at the IHA maps.  He recognizes that they approved a lot of additional expenses tonight and realizes that the Town will have to come up with additional funds.  Commissioner Sullivan encouraged everyone to send comments on the IHA issue.  Also, he would like people to contact him prior to voting instead of after decisions have been made.  He encouraged everyone to go to the Town’s social events.  Commissioner Kwiatkowski encouraged everyone to send in comments about the IHA changes with why they don’t like it.  She commented that she would not be “hijacking” future meetings.

26. Public Comments on General Items  Dolly Mitchell spoke in favor of lowering the speed limit to 35MPH.  Jeff Hodges spoke in favor of a new Dog Park.  The old one could have pollutants and be off-gassing.  He also asked the BOC to add the item to their next agenda.  Suzanne Council spoke in favor of creating a temporary dog Park until a replacement can be established. Dawn Bently likes the Town’s YouTube recordings and appreciates the Town’s consistency over time.  Larry Craig spoke in favor of a crosswalk near the main parking area on the island.  Laura Throckmartin spoke in favor creating a new Dog Park and a temporary one until a final can be established.  She feels walking the sidewalks at night with dogs is unsafe when sharing with bikers. Catherine Gardner spoke in favor of a Dog Park and also keeping the 35MPH speed limit all year.  Construction workers are already greatly exceeding the limits.

27. Adjournment at 9:15PM

January 21, 2020
by HBPOA
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Inlet Hazard Area Update

Good News!  HBPOA has received word that the Coastal Resources Commission’s deadline to comment on the proposed Inlet Hazard Area changes has been extended until March 2nd.  It appears that the CRC Executive Committee has indicated that the issue will be addressed in April instead of at their February meeting.

It is still important for all property owners to send comments to the CRC about the proposed changes.  For more information and how to comment go to the IHA Hot Topics Page.