Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

January 25, 2020
by HBPOA
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January Commissioners’ Meeting

Board of Commissioners’ Meeting Follow Up

The Holden Beach Board of Commissioners met January 21. A brief summary of the meeting is below or click here to listen to the audio of the meeting.  You can review the accompanying meeting information by clicking here.

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL PUBLIC ASSEMBLY

TUESDAY, JANUARY 21, 2020 – 7:00P.M.

1.  Invocation

2.  Call to Order/ Welcome

3.  Pledge of Allegiance

4.  Agenda Approval Removed items #15 and #16, added a new #15 about Inlet Hazard Areas. Approved unanimously.

5.  Approval of Minutes

a.  Minutes of the Regular Meeting of December 17, 2019 Approved unanimously.

6.  Public Comments on Agenda Items  John David Plumridge spoke in favor of keeping OBW at 35MPH year-round.

7.  Discussion and Possible Award of Contract for Vacuum Sewer System #3 Upgrade – Green Engineering (Public Works Director Clemmons)

a.  Ordinance 20-01, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 7) Approved contract and budget amendment unanimously.

8.  Police Report – Chief Jeremy Dixon Not a lot of crime going on.  Still working on the car break-ins on the East End.  The cars were not locked.  He advises everyone to lock their car and winterize your home as needed.

9.  Discussion and Election of Chairman to the Audit Committee – Town Clerk Finnell  Commission Tyner was elected.

10. Discussion and Selection of Audit Committee Members – Town Clerk Finnell  Tony Chavonne, Mark Fleischhauer, Jeff Tansill, and Jeannine Richman were elected to the Board.

11. Discussion and Possible Nomination of Member to Fill Alternate Member Vacancy on the Planning & Zoning Board – Town Clerk Finnell  Stuart Atwell was selected to serve.

12. Discussion and Direction on the 2020 Draft of Suggested Rules of Procedure for the Town of Holden Beach Board of Commissioners – Commissioner Kwiatkowski  Postponed until next month.

13. Discussion and Possible Action on Directive for the Town of Holden Beach Board of Commissioners’ Requests to Advisory Boards or Committees – Commissioner Kwiatkowski

a.  Resolution 20-01, Resolution of the Town of Holden Beach, North Carolina Concerning the Process and Format for Board of Commissioners’ Requests for Recommendations from Advisory Boards/Committees and the Recommendations Received  Approved unanimously.

14. Discussion and Possible Action on a More Formal Procedure for the Board of Commissioners’ Requests for Actions to the Town Manager or Town Attorney – Commissioner Kwiatkowski Agreed unanimously by consensus.

15. Discussion and  Possible  Action on  Ordinance for  Maximum House  Size  Construction  –  Attorney Carpenter Removed from the agenda.

15.  Inlet Hazard Area discussion and possible action.  Commissioner Sullivan made a motion to have the Town prepare a response in opposition to the proposed IHA changes.  Approved unanimously.

16. Discussion on Revising, Section 72.02 (K) Parking Regulated on Public Streets and Rights-of-Way – Commissioner Sullivan Removed from agenda.

17. Discussion Pertaining to the Speed Limit on Ocean Boulevard – Commissioner Sullivan Postponed until next month.

18. Discussion and Possible Action on Classification and Pay Study and the Updated Personnel Policy Created by the Management & Personnel Services Group – Commissioner Kwiatkowski

a.  Class specifications

b.  Pay Plan

c.   Implementation of Option I

d.  Ordinance 20-02, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 8)

e.  Personnel Policy

Approved items “a” through “d” unanimously. Approved item “e” with Commissioner Kwiatkowski’s changes unanimously.

19. Discussion and Possible Action on Poyner Spruill Contract – Assistant Town Manager Ferguson

a.  Ordinance 20-03, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 9)  Approved unanimously.

20. Year-to-Date Financial Report – Commissioner Tyner Approved unanimously to have Town Manager prepare a quarterly report.

21. Discussion and Possible Action on Setting Board Objectives for the 2020 Calendar Year – Commissioner Kwiatkowski Commissioners will send availability to Town Clerk, Approved unanimously.

22. Discussion and Possible Action to Start the Process to Determine the Town’s Future Use of the Recently Acquired 796 Ocean Boulevard West Property – Commissioner Kwiatkowski  Commissioner Kwiatkowski will bring something next month.

23. Town Manager’s Report  FEMA reimbursement for Florence and Michael has been awarded – $24M, the Dorian estimate went from $4M to $12M based on the surveys requested by FEMA.  ATM is still working on the Sand Search.  Explained though they had planned to bring back the dog park, its primary function is still as a disaster site and a lay-down yard for Public Works.  The Lockwood Folly dredging is moving ahead with sand placement as far as Bendigo and three more weeks of work.  400 Christmas trees were placed to supplement sand fencing with thanks to Boy Scouts, Girl Scouts, Steve Mercer of Coastal Transplants and Mike Pearson of the Inlet and Beach Protection Board.  Brunswick Ave. West paving bid package will go out next week and hope to approve a contract at the February meeting, with work to be done between Easter and Memorial Day.  The Town Hall generator went out last fall and they have been using a rental since then.  The rental was returned and he plans to bring a budget amendment for a new one to the February or March meeting.  The CAMA access at 289 OBW is complete.  The Chapel is undergoing renovations and meetings may be moved to Town Hall.  Run HB was last weekend, over 700 people finished the races.  There were some traffic issues that they will address for next year. The Town’s birthday is February 14 and there will be a social at noon with the closing of the Time Capsule.

24. Mayor’s Comments (Absent from meeting)

25. Board of Commissioners’ Comments  Commissioner Brown thinks the money for Poyner-Spruill is well-spent.  He has had several calls about the Dog Park and he is looking for options.  He discussed speeding and the use of golf carts.  Commissioner Tyner discussed the Dog Park and the speed limit.  He went through the Town’s orientation.  Lobbying takes time and wants the Poyner Spruill contract to play out.  Commissioner Murdock encouraged everyone to look at the IHA maps.  He recognizes that they approved a lot of additional expenses tonight and realizes that the Town will have to come up with additional funds.  Commissioner Sullivan encouraged everyone to send comments on the IHA issue.  Also, he would like people to contact him prior to voting instead of after decisions have been made.  He encouraged everyone to go to the Town’s social events.  Commissioner Kwiatkowski encouraged everyone to send in comments about the IHA changes with why they don’t like it.  She commented that she would not be “hijacking” future meetings.

26. Public Comments on General Items  Dolly Mitchell spoke in favor of lowering the speed limit to 35MPH.  Jeff Hodges spoke in favor of a new Dog Park.  The old one could have pollutants and be off-gassing.  He also asked the BOC to add the item to their next agenda.  Suzanne Council spoke in favor of creating a temporary dog Park until a replacement can be established. Dawn Bently likes the Town’s YouTube recordings and appreciates the Town’s consistency over time.  Larry Craig spoke in favor of a crosswalk near the main parking area on the island.  Laura Throckmartin spoke in favor creating a new Dog Park and a temporary one until a final can be established.  She feels walking the sidewalks at night with dogs is unsafe when sharing with bikers. Catherine Gardner spoke in favor of a Dog Park and also keeping the 35MPH speed limit all year.  Construction workers are already greatly exceeding the limits.

27. Adjournment at 9:15PM

January 21, 2020
by HBPOA
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Inlet Hazard Area Update

Good News!  HBPOA has received word that the Coastal Resources Commission’s deadline to comment on the proposed Inlet Hazard Area changes has been extended until March 2nd.  It appears that the CRC Executive Committee has indicated that the issue will be addressed in April instead of at their February meeting.

It is still important for all property owners to send comments to the CRC about the proposed changes.  For more information and how to comment go to the IHA Hot Topics Page.

January 13, 2020
by HBPOA
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Inlet Hazard Area Meeting

Urgent Action Required

The Division of Coastal Management will be conducting a workshop at Town Hall Thursday, January 16th, at 2:00PM to review the proposed changes to the Inlet Hazard Area boundaries and rules.

The HBPOA Board has passed a resolution in opposition to these proposed changes.  We have also engaged legal counsel to represent property owner interests relative to these changes.

We are very concerned that the new IHA will have significant negative impacts to all property owners.  Property owners in the IHA will be restricted with regards to what they can build or rebuild on their property.  The changes could reduce the value of these properties, which would impact all other property owners by shifting the tax burden.

We are recommending the following actions:

The comment period closes on January 31st so now is the time to provide your input.  You can reference our Resolution with regards to the issues we believe to be significant.  You can also check our Hot Topics page for additional information.

HBPOA will be at the Workshop on Thursday.  Email us at HBPOA@hotmail.com if you have questions you would like us to ask!

December 31, 2019
by HBPOA
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HBPOA Dues Reminder

LogoIt is that time of year!  HBPOA memberships run for the calendar year – January through December.  Our automated membership system Wild Apricot is sending out reminders and “invoices” to current members.

Here are answers to a few Frequently Asked Questions about renewals:

 

  • Why can’t I log in to pay?  Your login is the email address you used to set up the account and the password is HBPOA18 unless you previously changed it.  Most of the login problems members have are from originally using an old email address or forgetting their password.  If nothing else works for you, send an email at HBPOA@Hotmail.com and we will track the problem down for you!  Tip:  the email account that received the reminder notice is usually the email address you need to use to log in.
  • This is an invoice?  These are not really invoices.  You are not under any obligation to join HBPOA because we are a completely voluntary group; however, your membership is valuable!
  • May I just pay for more than one year and not worry about this for a few years?  Yes!  Dues are still $15 per year, but you can pay for more than one year at a time – $30 for two years, $45 for three years, etc.
  • I joined last fall – why are my dues not current?  Our Bylaws specify that memberships run for the calendar year, January through December.
  • Do you take checks or cash?  Yes, just send your dues, beach address and your current home address and email to PO Box 376, Supply, NC 28462.  You can use this form if it is easier.
  • I still have questions; where can I get more information?  Go to our membership page or drop us an email.
  • I didn’t get a reminder, how do I join or renew? If you have never been a member click here, create an account and join us!  If you have been a member in the past, you might have an account already, try to log in.

We hope you will renew your membership.  We appreciate every Holden Beach property owner who joins with us to advocate for our collective interests!

 

December 15, 2019
by HBPOA
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Inlet Hazard Area Changes and December Commissioners’ Meeting

Board of Commissioners’ Agenda and Inlet Hazard Area Proposed Changes

The Town of Holden Beach Board of Commissioners will meet Tuesday, December 17 for their regular monthly meeting.  Highlights include presentations to out-going Commissioners and swearing in new/returning Commissioners.  The agenda is below.  Click here for the meeting packet.

In addition, there will be a Public Hearing for the proposed new Inlet Hazard Areas.  If your property is west of Sailfish or East of Blockade Runner, you should be aware of the proposed changes and plan to make comments in person at a Public Hearing December 17, at the County Complex at 10:00AM or via email.  For more information and the maps, check out the Hot Topics page here on the HBPOA website.  We have gathered the pending information for you.

December 3, 2019
by HBPOA
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November Board of Commissioners’ Meeting Summary

 

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, NOVEMBER 19, 2019 – 7:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval  Changed Item #13, Ordinance 19-18 to $30,000.00.  Agenda approved as amended.

5.    Approval of Minutes  Four typos and small changes made.  Approved all as amended.

a.     Minutes of the Special Meeting of October 11, 2019

b.     Minutes of the Special Meeting of October 15, 2019

c.     Minutes of the Regular Meeting of October 15, 2019

d.     Minutes of the Special Meeting of October 29, 2019

6.    Public Comments on Agenda Items None

7.    Presentation of a Smart Rural Community Award to the Town of Holden Beach – Victoria Bellamy, ATMC Marketing & Public Relations Coordinator (Town Manager Hewett)  Town presented with Smart Rural Community Award for installing fiber optics on the island.

8.    Presentation of Fiscal Year 2018 – 2019 Audit Results – Jay Sharpe, Rives and Associates (Town Manager Hewett) Audit Committee recommended Approval of Audit.  BOC voted unanimously to approve.

9.    Discussion and Possible Action to Permit a Request for a Banner, to Allow Vendors and for One Free Beer Ticket at Run Holden Beach, David Hutnik (Assistant Town Manager Ferguson) Approved unanimously.

10. Police Report – Chief Jeremy Dixon  Not a lot going on crime-wise.  They are taking the down time to do in-service training.

11. Discussion and Possible Direction on a Proposed Policy Regarding Board of Commissioners’ Requests for Opinion and/ or Recommendations to Advisory Boards or Committees – Commissioner Kwiatkowski  No action was taken, it will be brought to the next meeting.  This would be a Board Policy or Directive.

12. Discussion and Possible Direction on a More Formal Procedure for the Board of Commissioners’ Requests for Actions to the Town Manager or Town Attorney– Commissioner Kwiatkowski  No action taken.

13. Discussion and Possible Action on Cost Sharing Request Made by Brunswick County for the Dredging of the Lockwood Folly Inlet – Assistant Town Manager Ferguson

a.     Ordinance 19-18, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 6)  Increased amount to $30,000 to cover additional surveys that need to be done for Hurricane Dorian damage reimbursement.  Passed unanimously.

14. Discussion and Possible Action to Recommend Remedial Policies or Procedures with Respect to Obstruction, Interference or Non-Cooperation in Connection with Audits, Investigations or Reviews of the Town’s Financial Affairs – Commissioner Freer  Moved to December agenda.

15. Town Manager’s Report Regarding the Lockwood Folly Bend Widener and Crossing Dredging Project, the contract was awarded but there is no schedule yet.  The Sand Search is on schedule, the hydro and borings are complete, next is an archeological survey with multi-beam and a 500m check for hard bottom.  The targeted area is SSE of the Lockwood Folly Inlet.  The Florence/Michael FEMA Beach Reimbursement Projects have cleared Environmental Review and are now in the Office of Legislative Affairs pending awarding. We have had the initial scoping meetings with FEMA and Dept. of Public Safety for Dorian.  Our losses were ~$4.6M and that information has been added to the FEMA portal.  Officials have complimented how accomplished the Town is at working through FEMA for damage reimbursement.  Sewer Lift Station #3 repairs are out to bid, construction is planned to start March 23 and end December 2020.  The Town is sponsoring several upcoming activities, pre-register for all by calling the Town.  The Turkey Trot will be at 8am on Thanksgiving, the Tree Lighting will be December 6, Sandy Paws Dog Parade will be December 7 and the Holiday Luncheon will be December 20.

16. Mayor’s Comments:  Thanked everyone for coming and wished a happy Thanksgiving, he expects lots of people to be here for the holiday.

17. Board of Commissioners’ Comments  Mayor Pro Tem Fletcher: Thanked everyone for attending and wished everyone a good Thanksgiving and safe holiday.  Commissioner Sullivan: Thanked everyone for attending and wished everyone a good Thanksgiving and commented on the large voter turn out.  Commissioner Kwiatkowski: Thanked everyone for attending and wished everyone a good Thanksgiving.  She is enjoying the peace and quiet of the beach.  Commissioner Butler: Thanked everyone for attending and suggested bringing a friend next time.  He encouraged everyone to remember those less fortunate. Commissioner Freer: Thanked everyone for attending and wished everyone a good Thanksgiving.

18. Public Comments on General Items None

19. Adjournment at 8:02pm (new record?)

November 20, 2019
by HBPOA
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Thanksgiving Meeting

Holden Beach Property Owners

Thanksgiving Meeting

November 23, 2019  at 10:00 a.m.

Holden Beach Town Hall in the Public Assembly Room

We are looking forward to hearing from Mayor Alan Holden, Town Manager David Hewett, and Police Chief Jeremy Dixon

We will also be approving the budget for the upcoming year.

November 11, 2019
by HBPOA
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2019 Election Results

LogoCongratulations to our newly elected Mayor and Board of Commissioners.  These individuals will take the Oath of Office at the December 17 meeting.

Mayor

  • Alan Holden – 241 votes

Commissioners

  • Gerald Brown – 246 votes*
  • Woody Tyner – 230 votes*
  • Brian Murdock – 225 votes*
  • Mike Sullivan – 182 votes
  • Pat Kwiatkowski – 168 votes

*The three Commissioners receiving the most votes will serve four-year terms, and the remaining two will serve two-year terms.  Staggered four-year terms for Commissioners were approved by referendum in 2017 to go into effect with this election.  The Mayor will serve for two years.

November 3, 2019
by HBPOA
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Board of Commissioners’ Special Meeting October 29, 2019

The Town of Holden Beach Board of Commissioners met Tuesday, October 29 for a Special Meeting.  The Town Attorney reported on his investigations of Mayor Holden’s allegations of Fraud and Professional Misconduct by the Town’s outside Auditor.  The allegations were made at the October BOC meeting where he asked that the information be entered into the minutes and provided to the Commissioners.  He also repeated the allegations at HBPOA’s Candidates’ Night.   After investigation, the allegations were determined to be false.  According to the Town Attorney, “There has been no finding that we have come across of any ‘guilt of fraud’ against Rives & Associates by PCTel or otherwise.”  The Board of Commissioners will discuss the issue further at their November Regular Meeting, however, due to the Town’s potential liability for defamation, slander, and libel, the Town Attorney read a statement explaining his findings and recommended that the BOC not discuss it further outside of closed session.

For more information:

Transcript of the Town Attorney’s Oral Report

Response from Auditor’s Attorney

Response from the Auditor

You can listen to the meeting here

Click here for the meeting packet which contains the meeting agenda, the original anonymous letter, the letter from Commissioners Freer and Butler to the Town Attorney outlining their concerns, and documentation from the NC CPA Board.