Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

November Board of Commissioners’ Meeting Summary






TUESDAY, NOVEMBER 19, 2019 – 7:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval  Changed Item #13, Ordinance 19-18 to $30,000.00.  Agenda approved as amended.

5.    Approval of Minutes  Four typos and small changes made.  Approved all as amended.

a.     Minutes of the Special Meeting of October 11, 2019

b.     Minutes of the Special Meeting of October 15, 2019

c.     Minutes of the Regular Meeting of October 15, 2019

d.     Minutes of the Special Meeting of October 29, 2019

6.    Public Comments on Agenda Items None

7.    Presentation of a Smart Rural Community Award to the Town of Holden Beach – Victoria Bellamy, ATMC Marketing & Public Relations Coordinator (Town Manager Hewett)  Town presented with Smart Rural Community Award for installing fiber optics on the island.

8.    Presentation of Fiscal Year 2018 – 2019 Audit Results – Jay Sharpe, Rives and Associates (Town Manager Hewett) Audit Committee recommended Approval of Audit.  BOC voted unanimously to approve.

9.    Discussion and Possible Action to Permit a Request for a Banner, to Allow Vendors and for One Free Beer Ticket at Run Holden Beach, David Hutnik (Assistant Town Manager Ferguson) Approved unanimously.

10. Police Report – Chief Jeremy Dixon  Not a lot going on crime-wise.  They are taking the down time to do in-service training.

11. Discussion and Possible Direction on a Proposed Policy Regarding Board of Commissioners’ Requests for Opinion and/ or Recommendations to Advisory Boards or Committees – Commissioner Kwiatkowski  No action was taken, it will be brought to the next meeting.  This would be a Board Policy or Directive.

12. Discussion and Possible Direction on a More Formal Procedure for the Board of Commissioners’ Requests for Actions to the Town Manager or Town Attorney– Commissioner Kwiatkowski  No action taken.

13. Discussion and Possible Action on Cost Sharing Request Made by Brunswick County for the Dredging of the Lockwood Folly Inlet – Assistant Town Manager Ferguson

a.     Ordinance 19-18, An Ordinance Amending Ordinance 19-10, The Revenues and Appropriations Ordinance for Fiscal Year 2019 – 2020 (Amendment No. 6)  Increased amount to $30,000 to cover additional surveys that need to be done for Hurricane Dorian damage reimbursement.  Passed unanimously.

14. Discussion and Possible Action to Recommend Remedial Policies or Procedures with Respect to Obstruction, Interference or Non-Cooperation in Connection with Audits, Investigations or Reviews of the Town’s Financial Affairs – Commissioner Freer  Moved to December agenda.

15. Town Manager’s Report Regarding the Lockwood Folly Bend Widener and Crossing Dredging Project, the contract was awarded but there is no schedule yet.  The Sand Search is on schedule, the hydro and borings are complete, next is an archeological survey with multi-beam and a 500m check for hard bottom.  The targeted area is SSE of the Lockwood Folly Inlet.  The Florence/Michael FEMA Beach Reimbursement Projects have cleared Environmental Review and are now in the Office of Legislative Affairs pending awarding. We have had the initial scoping meetings with FEMA and Dept. of Public Safety for Dorian.  Our losses were ~$4.6M and that information has been added to the FEMA portal.  Officials have complimented how accomplished the Town is at working through FEMA for damage reimbursement.  Sewer Lift Station #3 repairs are out to bid, construction is planned to start March 23 and end December 2020.  The Town is sponsoring several upcoming activities, pre-register for all by calling the Town.  The Turkey Trot will be at 8am on Thanksgiving, the Tree Lighting will be December 6, Sandy Paws Dog Parade will be December 7 and the Holiday Luncheon will be December 20.

16. Mayor’s Comments:  Thanked everyone for coming and wished a happy Thanksgiving, he expects lots of people to be here for the holiday.

17. Board of Commissioners’ Comments  Mayor Pro Tem Fletcher: Thanked everyone for attending and wished everyone a good Thanksgiving and safe holiday.  Commissioner Sullivan: Thanked everyone for attending and wished everyone a good Thanksgiving and commented on the large voter turn out.  Commissioner Kwiatkowski: Thanked everyone for attending and wished everyone a good Thanksgiving.  She is enjoying the peace and quiet of the beach.  Commissioner Butler: Thanked everyone for attending and suggested bringing a friend next time.  He encouraged everyone to remember those less fortunate. Commissioner Freer: Thanked everyone for attending and wished everyone a good Thanksgiving.

18. Public Comments on General Items None

19. Adjournment at 8:02pm (new record?)

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