TOWN OF HOLDEN BEACH
BOARD OF COMMISSIONERS’ REGULAR MEETING
HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, APRIL 18, 2023 – 5:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval Approved as amended.  Amended to flip the order of #7 and #8 and added #13A. 

5.    Approval of Minutes Approved as written.
a.     Minutes of the Special Meeting of March 13, 2023
b.     Minutes of the Regular Meeting/Public Hearing of March 14, 2023
c.     Minutes of the Special Meeting of March 27, 2023

6.    Public Comments on Agenda Items Brent Shaver spoke on #15 trailered restrooms.  He would like to know when they would be used and for how long.
 
7.    Discussion and Possible Award of Contract for Roadway Work (Tide Ridge Drive, Pointe West Drive and Ranger Street) – Public Works Director Clemmons Approved unanimously for $126,000.

8.    Discussion and Possible Action on Agreement for Stormwater Management & Consulting Services between the Town and McGill Associates – Public Works Director Clemmons  Approved unanimously for $131,200 for a Stormwater Plan.

9.    Police Report – Chief Dixon Saw an increase in parking problems with people parking illegally – not paid parking.  They are down an officer on a long-term basis.  In the process of hiring another officer.  He reminded everyone about the laws and safety issues of Low Speed Vehicles (LSVs).

10. Inspections Department Report – Inspections Director Evans 358 total permits in process.  191 OBW has been condemned and he hopes to have it removed soon.  There are problems with floating docks in the canals.  Plans to set a pier head line with input from the Planning and Zoning Board.

11. Discussion and Possible Action on Sending a Potential Stormwater Management Percentage Increase to the Planning & Zoning Board for Review – Inspections Director Evans Currently impervious surface at 30%, proposing increase to 40%.  Some towns have a higher impervious percentage.  Approved unanimously to be sent to the Planning and Zoning Board.

12. Discussion and Possible Action on Facility Condition Inspection Checklist for Town-Owned Properties and Facilities – Inspections Director Evans The draft list has been created. 

13. Discussion and Possible Action on Parcourse Fitness Trail Area – Commissioner Murdock Approximately half of the course has been removed due to erosion.  The area has been delineated and a retaining wall could be added in a few months when the maps are verified. 

13A.  Water Resources Development Grant.  The Lockwood Folly Inlet is in a critically unsafe condition.  The Corps says they can’t dredge it.  The Town has a Shallow Draft Permit it can use and has contacted Dare County about using their Miss Katie dredge.  The cost would be $850,500. A state grant can be applied for that would cover 75% with $212,625 being our part.  Brunswick County could help with 25% local share.  Ordinance 23-09 was approved unanimously to move forward with the dredging.

14. Discussion and Possible Action on CAMA Contract for the Public Beach and Coastal Waterfront Access Grant (Hatteras Ramp and Access) – Assistant Town Manager Ferguson This is the matching grant for the Hatteras Ramp and ADA walkway at the Pier.  Approved unanimously.

     a.     Ordinance 23-08, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 14)

15. Discussion and Possible Action on Purchasing Trailer Bathrooms for Use on Town-Owned Properties – Commissioner Murdock Other beaches have nicer restrooms facilities.  Ours are “filthy and disgusting”.  These trailers would be hooked into the Town’s water and sewer system.  They are air conditioned and ADA compliant.  At a minimum these could be at the Pier and possibly the East End.  Motion to have Town procure at least one bathroom that can hook up to sewer and water for up to $100,000.  Carried unanimously.

 16. Discussion and Possible Action on Plan for 796 Ocean Boulevard West – Commissioner Dyer Would like to move forward in phases on the project with bathrooms, showers and handicapped facilities for this facility.  By agreement, they will discuss this during the budget workshop.

17. Discussion and Possible Action on Rooftop Lease Agreement between the Town and Dish Wireless – Public Works Director Clemmons  Motion to ask for $2000/month for one year for use of water tower mounting.  Unanimously approved.

18. Discussion and Possible Action on Process for Filling Vacant Commissioner Position – Commissioner Murdock Commissioner Murdock made a motion to fill the vacant seat.  There was no second, so no action taken.  Seat will apparently remain vacant until December after November elections. 

19. Discussion and Possible Action on Joining the North Carolina Cooperative Liquid Assets Securities System (North Carolina CLASS) – Finance Officer McRainey Approved unanimously.
a.     Resolution 23-08, Resolution to Participate in NC CLASS
b.     Joinder Agreement to Interlocal Agreement

20. Discussion on the Possibility of Having the HB Seal on All Town-Owned Vehicles Other Than Unmarked Police Cars – Mayor Pro Tem Smith Motion passed unanimously.

21. Public Comments on General Items

·      Ryan Pascal, Sailfish Dr.  Discussed the plan for the development of Sailfish Park.  He is concerned about traffic and other detriments.  Town plans to get responses at the Concerts, which is not representative.
·      Carol Moneypenny, Sailfish Dr. – Regarding Sailfish Park, she has lived in the area for a long time, neighbors want it to be left as it is.  Undesirable actions already occur at the park, there are no buffers between property owners and parking.  Drug and alcohol use is a problem.  There are no sidewalks on Sailfish.  Wants the area to be natural and preserved.
·      Rick McInturf  – item regarding #15 trailer bathrooms.  Consider leasing them and look for pre-attached ADA ramps.
·      Marty Arrowood thanked town staff for the Easter Egg Hunt.
·      Tom Myers, HBPOA President – Property owners on Sailfish are concerned about their properties.  Please give the opinions of Sailfish owners the weight they deserve.
·      Chad Hock – Works with internet surveys.  The Town’s survey is not accurate.  Send out a survey via the waterbill.  Have the rental agencies ask their actual renters to get a more accurate response. 
·      Rick Paarfus – would like to see the park stay natural.  A lot of the park is in the Corps easement and anything put there could be removed at any time.  The Park is currently meeting the community’s needs.  The Town has a lot of projects going on and this is not a must-do item. Also concerned about online surveys.  Regarding the canals, we are getting bigger boats.  His dock is permitted and he hopes it will not need to be changed.  On the inlet, it is unclear if Oak Island is helping pay for dredging or not.
·      Steve Moneypenny – leave the park as is.  It has been a wonderful park for many years.
·      Sandra Fidel – Safety is an issue.  Nighttime activity is already an issue.  Other things are on the Town’s plate.  The trailer bathrooms are a great idea.  Please leave Sailfish alone.
·      Brent Shaver – The park is good as it is, and enjoyed by old and young.  Sailfish park doesn’t need changes.
·      Debra Fish – Encouraged the Commissioners to understand what the beauty is on Sailfish.  People walk down the middle of street because there are no sidewalks.  Increased traffic will make it more dangerous.  Photographers take photos of the sunset.  Don’t want to see the traffic increase.  Need to look at the whole Parks and Rec study again because it was approved without much public attention due to Covid. 

22. Town Manager’s Report Budget workshop is Thursday, April 20 at 5:30pm.  Brunswick County is considering cutting off the sewer system if a storm surge is projected greater than 4’ – almost all our storms.  The new Bike path costs came in.  It will be an additional $100,000 for the Town’s portion.  Construction to start after Labor Day ‘23 and be finished by Memorial Day ’24.

23. Mayor’s Comments There are Hearing signs at Block Q that need to be removed. Budget Meeting is Thursday, he won’t be there.  Has had phone calls about Sailfish.  None in support.  The No Wake Zone around the bridge, it is already worse this year.  He asks the Town to follow up on placing buoys in the No Wake zone.  The Girl Scouts Bicycle Event was very positive.  Commissioner Smith and Chief Dixon went with him to the Hurricane conference. 

24. Board of Commissioners’ Comments
Commissioner Smith –  Drugs are becoming an issue everywhere.  He found drug paraphernalia at his neighbor’s home.   Would like the Sailfish Park to have a bathroom.  The Police have not had a problem reported there.  Signage is coming about hours.  Residents need to call 911 if people are there after hours.  He went to the Hurricane Conference.  Floating docks are an issue.  Days at the Docks is coming.

Commissioner Murdock – Has lived on Sailfish and knows the issues.  Keep Officer Conley in your prayers.  HBBC is going to host their Plant Sale at his business again (April 28 and 29).

Commissioner Dyer – Good to hear remarks.  Thanks to the staff on the inlet work and the Easter Egg Hunt.  She is looking forward to a safe summer.

Commissioner Arnold – He appreciates the natural areas.

Commissioner Smith – thanked the Merchants Association for the donated AEDs.

Mayor Holden – The Chapel is offering training on AEDs.  Contact Deneesa at the Chapel.

25. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney – Mayor Pro Tem Smith

26. Adjournment

HBPOA Easter Meeting

Saturday, April 8  10:00am

Town Hall

Come hear an update on what is happening in Holden Beach.

Mayor Alan Holden

Town Manager David Hewett

will give an update and answer questions about:

New property revaluations and the impact on our taxes

The Pier status

Block Q status

Inlet Hazard Area changes

Bike Lanes and Repaving status

796 OBW (the Sewer House) upgrades

Additional parking in the 800 Block

Sailfish Park Master Plan 

Town Budget

Other timely topics

Everyone welcome!

Board of Commissioners’ Meeting Follow Up

March 14, 2023

Click here for Meeting Packet

Click here to listen to the meeting

TOWN OF HOLDEN BEACH
BOARD OF COMMISSIONERS’ REGULAR MEETING/PUBLIC HEARING
HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY
TUESDAY, MARCH 14, 2023 – 5:00 P.M.

PUBLIC HEARING: Preliminary Assessment Roll for the Improvement of Seagull Drive Penny Nobles, 1100 OBW spoke.  She owns a lot along OBW and Seagull meaning she will pay for 100’ of frontage, which she deems excessive.   Katy Lippard, 118 Sea Gull was disappointed that the price had increased significantly from the estimate they had been given. 

REGULAR MEETING:

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval Moved #8 to 19A.  Approved as amended.

5.    Approval of Minutes All approved unanimously.

a.     Minutes of the Special Meeting of February 16, 2023
b.     Minutes of the Regular Meeting of February 21, 2023

6.    Public Comments on Agenda Items No comments.

7.    American Flood Coalition – Tony McEwen, Carolinas Director (Mayor Holden) Gave a presentation on his organization.

a.     Resolution 23-02, A Resolution of the Board of Commissioners of the Town of Holden Beach Providing for the Town of Holden Beach to Become a Member of the American Flood Coalition Passed unanimously.

8.    Police Report – Chief Dixon Moved to 19A.
a.     Presentation of Traffic Enforcement and Investigation Certificate to Officer Alyse Wade

9.    Inspections Department Report – Inspections Director Evans Work is picking up again.

a.     Report on Coastal Resources Commission Meeting Discussed the CRC meeting.  The Inlet Hazard Areas (IHAs) will be discussed again at upcoming CRC meetings.  The changes being discussed now allow 2000sf total area instead of 1000sf footprint.  The CRC now requires two growing seasons before vegetation can be considered stable.  Beach mats were discussed; mats can go out to the vegetation line, to go further out other agencies must be consulted. 

10. Discussion and Possible Approval of Resolution 23-04, Resolution Confirming Assessment Roll and Levying Assessments on Seagull Drive Property Owners – Town Clerk Finnell  Referred to the comment posted online asking for six months to pay.  The actual assessment sent to residents increased significantly from the estimate.  The Commissioners are unable to change the law which does not allow people to pay over time.  Motion passed unanimously.  The Town paid half,  $111,314.
 
11. Discussion and Possible Action on Proposal from Bowman Murray Hemingway Architects for Next Phase of the Holden Beach Pier Project – Town Manager Hewett Representative did not appear and Commissioners and Town had just received the proposal and had not had time to review.  This item will be moved to the next meeting.  Click here to review the design proposal.

12. Discussion and Possible Action on Proposal from Pinnacle Architecture for Next Phase of the Block Q Project – Town Manager Hewett Approved unanimously.  Contract is for $55,000.

13. Discussion and Possible Approval of Contract Between the Town and Martin Starnes and Associates for Audit Services for Fiscal Year 2022 – 2023 – Finance Officer McRainey  Passed 4-1 with Commissioner Kwiatkowski voting NO. Cost for the audit will be $35,475.

14. Discussion and Possible Action on Proposal from McGill Associates for Sailfish Park Site-Specific Master Plan – Assistant Town Manager Ferguson Passed unanimously.  Contract for the plan is $34,680.

15. Discussion and Possible Action on Contract for Improvements at the Town-Owned Property Located at 796 Ocean Boulevard West – Assistant Town Manager Ferguson

a.     Ordinance 23-05, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 12) The contract for $48,000 for cosmetic repairs was approved 4-1 with Commissioner Dyer voting NO.  The vendor will be able to start 45 days after contracting and the work will take six weeks.  It has not been decided whether to rent the home or not.

16. Discussion and Possible Action on North Carolina Public Beach and Coastal Waterfront Access Pre-Application Block Q– Assistant Town Manager Ferguson Approved unanimously applying for pre-application for a $560,000 grant, our portion would be $140,000 for new restrooms and restroom parking.  There was a question on whether the whole parcel must be restricted for 25 years or if only the restroom portion can be obligated.

17. Discussion and Possible Action on Amending the Holden Beach Fee Schedule

a.     Resolution 23-05, Resolution Amending the Holden Beach Fee Schedule – Public Works Director Clemmons Motion carried unanimously. 

     b.     Resolution 23-06, Resolution Amending the Holden Beach Fee Schedule – Inspection Director Evans Motion carried unanimously with an amendment to increase sidewalk fee to $2000 and the cost of a temporary CO.

18. Discussion and Possible Action on Ordinance 23-06, An Ordinance Amending Ordinance 22-14, The Revenue and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 13, Parking Revenues) – Town Manager Hewett Motion carried unanimously.

19. Discussion and Possible Action on Ordinance 23-07, Ordinance Amending Holden Beach Code of Ordinances, Chapter 93: Junked Vehicles and Equipment – Inspections Director Evans Motion carried unanimously.

19A.  Police report – (moved from #8 on the agenda)  Large increase in the number of parking violations due to shelling in 800 block.  Paid Parking will go into effect April 1.  Officer Wade was recognized for earning a Traffic Enforcement and Investigation Certificate.

20. Public Comments on General Items No comments.

21. Town Manager’s Report Budget season is underway.  Next workshop is April 20 at 5:30PM.  The Town has asked for funding from the state and the federal government, as well as asked for legislative assistance for banning shark tournaments and implementing the IHAs.  Remaining $600K in FEMA reimbursements should be received soon. The nighttime egg hunt is April 7, registration is required and ends this Friday.

22. Mayor’s Comments Next few weeks will be busy.  The first band will be Memorial Day Weekend.  Rentals are looking good this year.  He can’t understand why the west end is being penalized so severely with the IHAs.

23. Board of Commissioners’ Comments

Commissioner Smith – Congrats to Officer Elise for her training, looking forward to warmer weather, be mindful of the golf carts.  Sorry the pier had to be put off a month. 
Commissioner Murdock attended the Lockwood Folly Inlet meeting.  Hopes to have dredging before boating season.  Happy Easter.
Commissioner Dyer thanked the staff, also concerned about Lockwood Folly Inlet.  Voted against 796 OBW because she thinks we need to move forward with bathrooms and more permanent solutions. 
Commissioner Kwiatkowski announced her resignation from the Board effective immediately. Listen to her remarks starting at 1:56:28 on the meeting audio or Click here to read a transcript.

24. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney

25. Adjournment

Brunswick County has completed its reappraisal of property values.  In general, property values increased significantly, especially on the island.  However, this does not necessarily mean our tax bills will increase, that will depend on the tax rates set by the County and Town.  If they set “revenue neutral” tax rates, then our overall taxes will remain the same.  The Town Commissioners committed to not increasing taxes as a result of purchasing the Pier and Block Q.  The tax rates will be determined later this Spring after the Town and County budgets have been developed.

Click this link to look up your new property value:  Property Value

Click here for more information from the County on the process.

Board of Commissioners’ Meeting Follow Up – February 2023

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY TUESDAY, FEBRUARY 21, 2023 – 5:00 P.M.

Click Here for Meeting Packet

Click Here to listen to meeting

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval Approved as amended to remove item #11.

5.    Approval of Minutes Approved.

a.     Minutes of the Regular Meeting of January 17, 2023

6.    Public Comments on Agenda Items Jim Bauer encouraged the BOC to reserve the right to tear down the pier.  He also encouraged them to sell 796 OBW.

7.    Police Report – Chief Dixon  Not much activity.  The recording equipment has been purchased and installed.  The Meeting Packet (Page 16) contains a summary report for 2022.   

8.    Inspections Department Report – Inspections Director Evans Construction continues on the island.  He has issued 326 total permits representing $2M in improved property values.  The Inlet Hazard Area rules are changing, some of which could benefit the island.

9.    Eagle Scout Recognition – Assistant Town Manager Ferguson Two Scouts have earned their Eagle Scout Award. 

10. Discussion and Possible Action on Proposal for Services from Green Engineering – Leo Green, Green Engineering (Public Works Director Chris Clemmons)  Contract for $172K to study water system (second water tower) approved unanimously.

a.     Ordinance 23-02, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 10)  Approved unanimously.

11. American Flood Coalition – Tony McEwen, Carolinas Director (Mayor Holden) Removed from agenda.

a.     Resolution 23-02, A Resolution of the Board of Commissioners of the Town of Holden Beach Providing for the Town of Holden Beach to Become a Member of the American Flood Coalition

12. Fire Department Update – Tri-Beach Fire Department (Town Manager Hewett) Tri-Beach Fire Department would like a new/renovated station that would allow 24/7/365 staffing.  A new station could be placed between Fayetteville St. and 800 OBW based on a five-mile maximum service area.

13. Discussion and Possible Action on Final Site Plan for Block Q – Randy Baker, Pinnacle Architecture (Town Manager Hewett) Decided to break the project into two phases.  The first phase would be for boat parking and perimeter car parking.  The second phase would include new restrooms.  Approved unanimously, moving forward contingent on budget approval.

a.     Block Q Development Grant Application Would submit for a grant for Phase 2 (restrooms).  Phase 1 would be covered by the Town.  Approved unanimously.

14. Discussion and Possible Action on Final Site Plan for Pier Property – Chip Hemingway, Bowman, Murray Hemingway Architects (Town Manager Hewett) Voted unanimously to get a proposal for design and permitting, to be discussed at March 13 meeting.  Click here for the latest design.

15. Discussion and Possible Action on Paid Parking Program Items – Town Clerk Finnell  Both were approved unanimously.

a.     Resolution 23-03, Resolution Amending the Holden Beach Fee Schedule

b.     Contract between Town and Otto Connect

16. Discussion and Possible Action on Staff Collected Information for 796 Ocean Boulevard West – Assistant Town Manager Ferguson Agreed to get with the most responsive bidder to complete the work that needs to be done.  Issues with property “belonging” to HB Water System and expenses coming from BPART.   

17. Discussion and Possible Action on Proposals Received for Sailfish Park Site-Specific Master Plan – Assistant Town Manager Ferguson Voted unanimously to have McGill and Associates bring a contract.

18. Discussion and Possible Action on Proposals for Stormwater Management & Consulting Services – Public Works Director Clemmons  Selected McGill and Associates with Kwiatkowski voting NO.

19. Discussion and Possible Action on Proposals for Audit Services – Commissioner Kwiatkowski  The Audit Chair and the Audit Committee recommended the Town switch auditors to Sharpe and Patel.  However, the Commissioners voted 4-1 (Kwiatkowski voting NO) to stay with current auditor Martin Starnes for the next three years.

20. Discussion and Possible Action on Ordinance 23-03, Ordinance Amending Holden Beach Code of Ordinances, Section 130.01 Discharge of Firearms Prohibited; Exceptions – Chief Dixon Approved unanimously as amended to include air guns.

21. Discussion and Possible Approval of Ordinance 23-04, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 11) Approved unanimously.

22. Public Comments on General Items No comments.

23. Town Manager’s Report The Coastal Resources Commission (CRC) will meet on Thursday at Ocean Isle. The Inlet Hazard Areas (IHA), Beach Mats, determining the vegetation line and other topics are on the agenda.  There was a lot of discussion at the County Commissioners Meeting about the IHAs.  Inspections Director Evans will give an update report at the March 14 meeting.  The Town Manager has issued a request for wetlands delineation of the area near the par course for possible future bulkheading.

24. Mayor’s Comments It is a late evening, thanks for listening or attending.

25. Board of Commissioners’ Comments Commissioner Smith thanked people for giving input and thanked the staff.  Commissioner Murdock thanked people for listening in and is ready for spring.  Commissioner Dyer thanked the staff and Commissioner Arnold dittoed previous comments.

26. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney

27. Adjournment

Board of Commissioners’ Meeting Follow Up – January 2023

Click Here for Meeting Packet

Click Here for Meeting Audio

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, JANUARY 17, 2023 – 5:00 P.M.

1.    Invocation

2.   Call to Order/ Welcome Commissioner Arnold was not in attendance.

3.   Pledge of Allegiance

4.   Agenda Approval Approved unanimously.

5.    Approval of Minutes

a.     Minutes of the Regular Meeting of December 20, 2022 Approved unanimously.

6.    Public Comments on Agenda Items

• Jim Bauer spoke on the Town-owned sewer house at 796 OBW and encouraged the board to sell it.
• Phil Caldwell spoke in favor of paid parking but suggested designating some free spots and making trailer parking free.  He also felt property owners should not be charged to park.
• More public comments are available on the Town’s website here.

7.    Update on Bulkheads – Shane Lippard, Right Angle Engineering (Commissioner Murdock) Click here for Parking Lot #1 drawing, Click here for Parking Lot #2 drawing Mr. Lippard will bring back which kind of CAMA permit is needed and how long it is good for, to be discussed next month.  Cost of bulkheads alone would be around $300,000.  Concerns expressed that citizens don’t want it, want the area left green.  It is unclear how many spots would be provided.  Concerns about the land eroding which was disputed. Stated that the parking might be needed if a Corps project was ever approved.

8.    Discussion and Possible Action on Delineation of Parcourse Area – Commissioner Murdock Voted unanimously to have the Par Course area wetlands delineated.  Bulkheads needed to protect from erosion.

9.    Discussion and Possible Approval of Resolution 23-01, Resolution Declaring Cost and Ordering Preparation of Preliminary Assessment Roll and Setting Time and Place for Public Hearing on Preliminary Assessment Roll for the Improvement of Seagull Drive – Town Clerk Finnell Public Hearing set for March 14 at 5:00PM as the next step in assessments for the paving.

10. Discussion and Possible Action on 796 Ocean Boulevard West Preliminary Plans – David Wood, David Wood Inc. Home Designs (Assistant Town Manager Ferguson) Click here for plans. Agreed there are no funds to develop into a community center at this time.  Voted to have architect add external wash-off showers to plans.  Plans to rent home as a vacation rental until converting it to a community center/event rental facility complicated by new A/C units being needed now and commercial units and new ductwork needed for a community center.  Parking is also an issue.

11. Request from the Tri-Beach Fire Department to Upgrade Station #2 on Holden Beach – Fire Chief Doug Todd (Town Manager Hewett) Tri-Beach has seen an increase in calls and would like to staff the station 24-7-365.  The station does not have a kitchen or sleeping area.  Unclear if station can be relocated.  Suggested a small group of Staff and Commissioners meet with Fire Department.  No action taken.

12. Police Report – Lieutenant Dilworth  Typical calls for this time of year.  Had a large number of calls due to freeze and broken pipes.

13. Inspections Department Report – Inspections Director Evans New homes have picked up again – 40 under construction.  The department remains busy.

14. Discussion and Possible Action on Response to Parking Program Tasker – Town Manager Hewett  Went through list item by item.
·      Boat trailers without tags would be handled per proposal.
·      24-Hour Right of Way parking – not an issue.
·      Festival Parking – free, already addressed.
·      Free Pass for Owners – will evaluate next year.  No change.
·      Revenue Breakdown – provided in meeting packet.
·      Fee increase – voted to raise rates to $4/hour, $20/day, $80/week, $150/year.  $300 for boat trailer and vehicle.  Some would like to reduce boat and trailer parking costs in the future.
·      Paid Parking Dates – will remain the same April thru October.
·      Signage – will allow Otto to place as needed after consultation with Staff.
·      Unauthorized Right-of-Way Parking – currently complaint based. Will remain the same
·      Street by Street Review – will ask vendor to work with Police to make sure all signage is ready for season.  “No parking here to corner” signs would be removed because they are confusing.

15. Discussion and Possible Action on Proposed Budget/Quarterly Meeting Schedule – Town Manager Hewett Approved unanimously.

16. Discussion and Possible Action on Setting Board of Commissioners’ Objectives for Fiscal Year 2023 -2024 – Commissioner Kwiatkowski Commissioners will use last years approved objectives and add new ones in preparation for budget meetings.

17. Discussion and Possible Action on Proposals Received in Response to the Town’s Request for Qualifications for Water System Asset Inventory and Assessment – Public Works Director Clemmons Green Engineering was selected and will be asked to bring back a proposal.

18. Discussion and Possible Action on Items Necessary to Implement Recommended Changes to Personnel Pay Plan – Town Manager Hewett  Approved unanimously.  Town Manager will no longer be Finance Officer.  Salary adjustments result in most employees getting a raise.
a.     Authorization of New Position – Finance Officer
b.     Classification and Pay Plan
c.     Salary Adjustments
d.     Ordinance 23-01, An Ordinance Amending Ordinance 22-14, The Revenues and
Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 9)
e.     Town Manager Contract Amendment

19. Discussion and Possible Action on Establishing a Regular Schedule for a Facility Condition Inspection of Town-Owned Properties and Facilities which are Primarily Used by the Public – Commissioner Kwiatkowski Agreed by consensus to have Town Manager prepare a list of facilities and equipment used by the public for the April meeting.

20. Discussion and Appointment of Commissioner to Serve on the Audit Committee – Town Clerk Finnell Commissioner Kwiatkowski will serve again this year.

21. Public Comments on General Items None.

22. Town Manager’s Report
·      Gave a quarterly budget report – everything in good shape, assessment is “normal”.  Click here for slides.
·      Federal budget passed. Earmarks of $3.8M for HB, including $1M for Corps’ portion of study.
·      Still awaiting final inspection from FEMA, sent in the further required paperwork.
·      Bike Path – bid being prepared.  Work would be completed September ’23 to Memorial Day ’24.  Second appraisal for Pier for PARTF grant is coming.  Final plan review at February meeting.
·      Block Q awaiting site plan revisions at February meeting.
·      Doing canal dredging survey – will be in budget for upcoming year.  We don’t have a place to put the spoils.

23. Mayor’s Comments Commented that there was a lot of activity under the bridge and reminded property owners to be mindful of winterizing docks and showers because it creates a lot of work for the Town.

24. Board of Commissioners’ Comments
·      Commissioner Smith – looking forward to Pier and Block Q preliminary plans next month, wants to solicit grants.
·      Commissioner Murdock – appreciates staff and is excited about things coming.
·      Commissioner Dyer – Glad to see the staff raises in place, happy New Year.
·      Commissioner Kwiatkowski – encouraged the public to attend or listen to the budget meetings.  Lots of items in the planning stages.

25. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney

26. Adjournment

Board of Commissioners’ Meeting Follow Up

December 2022

Review the Meeting Packet here.

Review the Pier Plans here and the Engineer’s Presentation Slides Here

Listen to the audio from the meeting here.

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, DECEMBER 20, 2022 – 5:00 P.M.

 
1.    Invocation 
 
2.    Call to Order/ Welcome
 
3.    Pledge of Allegiance
 
4.    Agenda Approval  Added 7A to hear about a plan for the Pier.  Approved as amended.
 
5.    Approval of Minutes All approved as written.

• Minutes of the Special Meeting of October 10, 2022
• Minutes of the Special Meeting of November 8, 2022
• Minutes of the Regular Meeting of November 15, 2022
• Minutes of the Special Meeting of November 29, 2022

6.    Public Comments on Agenda Items

• James Bauer, 329 OBW, would like to see static water tanks at Block Q and at 796 OBW.
• Keith Smith, 105 Durham, would like to see pool tables and a game room at the Pier for teens.

7.    Discussion and Possible Action on Pinnacle Architecture’s Draft Master Site Plan for Block Q – Randy Baker, Pinnacle Architecture (Town Manager Hewett) The preliminary plan incorporates boat trailer and car parking as well as a restroom and a small dog area.  Commissioner Smith would like to see more greenspace and for boaters to be able to pull directly in off of South Shore.  He would also like to have parking along the perimeter.  Commissioner Dyer would like to see more handicapped spots.  Building Inspector Evans would like to see better access for handicapped to get to the restroom from the Pavilion.  The Boat parking spots are 64’.  Another draft will be brought back.  A diagram is available in the meeting packet and the engineer’s presentation from the meeting is here.

7A.  Preliminary Pier Plan (Added Agenda Item) The pier building interior will be gutted.  The Structural Engineer will be there next week to evaluate the building and the pier structure.  On the Pier structure, the hardware, some pilings, split cross braces, handrails (don’t meet ADA), benches, and lights will most likely need replacing.  There will be a Hatteras ramp for emergency vehicles and an ADA beach access ramp to the west of the building on the additional Town-owned parcel.  There will be a completely new structure from the building to the end of the area on the Pier that is sloped.  There would be steps and an ADA-compatible ramp. In the Pier House, the slab needs to be replaced, the mechanical and electrical would also be replaced.  Besides the two or three businesses, there would also be public restrooms on the west side.  Commissioner Kwiatkowski discussed the need for handicapped parking by the ADA ramp.  There may be an additional one or two trailer spots added.  The next version of his work should have more details.  The work will need to be phased due to the limit on what can be spent before bringing it all up to code.  See the drawings here and the engineer’s presentation here.

8.    Election of Mayor Pro Tem – Town Clerk Finnell Rick Smith was reappointed as Mayor Pro Tem.

9.    Discussion and Possible Approval of 2023 Meeting Schedule – Town Clerk Finnell The Monthly meeting schedule was approved.  Commissioner Murdock would like to consider quarterly Special Meetings to address issues.  March, June, September and December were suggested.  It was decided to wait to determine the Special Meetings dates until January.

10. Discussion and Possible Action on Appointment of Cape Fear Council of Government Delegate and Alternate – Town Clerk Finnell Mayor and Mayor Pro Tem were reappointed.

11. Police Report – Chief Dixon He is working with DOT for salting the roads.

12. Inspections Department Report – Inspections Director Evans Department is very busy, running 23-24 inspections/day.  Work on the island is trending to renovations instead of new construction.

13. Discussion and Possible Action on Ordinance 22-28, Ordinance Amending Holden Beach Code of Ordinances, Section 94.03 Frontal Dune Policies and Regulations – Inspections Director Evans  This ended up being a housekeeping issue.  Passed unanimously.

14. Update on Beach Mat Plan – Inspections Director Evans  The Town is considering adding beach mats at several locations.  CAMA/CRC approval will be required and the State is expected to make a decision this spring. The areas he is looking at for mats are at the east end, at Quinton (already in place), the Pier, and the 800 block.  Ramps would need to be constructed for the new areas.  The cost is expected to be $150K – $200K for the East End and the 800 block ramps (not including the pier area), plus the cost of the mats.

15. Discussion and Possible Approval of Revision to Engineering Services Agreement for Pump Station #2 – Public Works Director Clemmons  Approved unanimously.

16. Discussion and Possible Approval of Ordinance 22-29, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 7) – Budget and Fiscal Analyst McRainey Approved unanimously.  This allows the Town to move ahead on the insurance claim for the pick-up lost in Hurricane Ian.

17. Discussion and Possible Approval of Ordinance 22-30, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 8) – Budget and Fiscal Analyst McRainey Approved unanimously.

18. Discussion and Possible Action on Revising Discharge of Firearms Prohibited; Exceptions, Ordinance 130.01 – Commissioner Kwiatkowski Current ordinance is out of date. Police Chief will bring a revised version of the ordinance to the February meeting; approved by consensus.

19. Discussion and Possible Action on How to Address Concerns with 796 Ocean Boulevard West – Mayor Pro Tem Smith  Motion to improve cosmetics and possibly rent the home during the summer.  Approved unanimously.

20. Discussion and Possible Direction to Town Manager to Review Information and Suggestions from Holden Beach Citizens on the First Year of Paid Parking and Return Staff Suggestions to the Board of Commissioners for the January Meeting – Mayor Pro Tem Smith  Motion to have the Town Manager meet with Staff to bring suggestions for changes, including eliminating right-of-way parking that is not designated for paid parking.  Passed unanimously.

21. Discussion and Possible Action on Resolution 22-09, Resolution Amending the Holden Beach Fee Schedule (Recycling) – Town Clerk Finnell Raised cost of curbside recycling to $106.88 per bin.  Passed unanimously.

22. Public Comments on General Items No comments.

23. Town Manager’s Report

• Waiting on the final inspection on the FEMA project
• Bad News on the Bike Path.  After the bidding process, DOT only received one bid and it was 40% over the estimate, necessitating a re-bidding.  The new timeline would allow for completion by Memorial Day 2024.  It is expected that the project will be pushed off for at least another year.
• A rendering of plans for 796 OBW is expected for the January BOC meeting.
• He expects the federal budget to be passed on Friday which includes funding for HB and for the Corps for our study.
• The “long session” of the state legislature starts in January.
• Seagull paving was certified by the Town’s engineer, Right Angle.

24. Mayor’s Comments:   The Town Manager went to California and gave a presentation on our beach, a town in the Great Lakes has contacted us for information about what we are doing.  The Christmas décor has received positive comments.  Winterize your home in preparation for the coming weather.
 
25. Board of Commissioners’ Comments All Commissioners thanked the staff and engineers for coming to the meeting and wished everyone a safe and Merry Christmas.  In addition:

• Commissioner Smith thought it was a good year for Holden Beach
• Commissioner Murdock is concerned about rapid growth in the area and the impact on infrastructure
• Commissioner Dyer thanked the Merchants Association for the PD cameras

26. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney and North Carolina General Statute 143-318.11(a)(6), Personnel
27. Adjournment
    

    Block Q Preliminary Plan

HBPOA Thanksgiving Meeting Reminder

Please join us Saturday, November 19 at 10:00am

Holden Beach Chapel

or by Zoom: https://us02web.zoom.us/j/2513296660

Board of Commissioners’ Meeting Follow Up – November 2022

Click here for the meeting packet.

Click for the meeting audio (when available)

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ REGULAR MEETING

HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, NOVEMBER 15, 2022 – 5:00 P.M.

1.    Invocation

2.    Call to Order/ Welcome

3.    Pledge of Allegiance

4.    Agenda Approval

5.    Approval of Minutes
a.     Minutes of the Regular Meeting of October 18, 2022

6.    Public Comments on Agenda Items  Resident Jim Bauer spoke on flooding and how bike lanes will exacerbate the problem.

7.    Annual Monitoring Report – Fran Way, Applied Technology Management (Assistant Town Manager Ferguson) Gave a report on the state of the beach and the nourishment completed last spring.  The nourishment was effective and builds on the 2017 nourishment.  Click here for the meeting slides about the Beach Monitoring Report

8.    Presentation of Fiscal Year 2021 – 2022 Audit Results – Elsa Watts, Martin Starnes and Associates (Town Manager Hewett) The Town’s auditor gave a presentation on the annual audit.  The Town received a clean opinion. Click here for the slides from the auditor’s presentation   Click here for the Audit

9.    Audit Committee Message to the Board of Commissioners on the External Audit for the Year Ending June 30, 2022 – Commissioner Kwiatkowski The Audit Committee’s summary of the audit is in the packet.

10. Audit Committee Recommendation to the Board of Commissioners to Authorize the Town Manager to Issue a Request for Proposals as Soon as Practicable for Contracting with an External Audit Firm – Commissioner Kwiatkowski  Unanimously asked Town Manager to issue a RFP for next year’s audit.

11. Department of Transportation Ocean Boulevard Resurfacing/Bike Path Construction Update – Caitlin Marks (Town Manager Hewett)   DOT representatives discussed the proposed bike lanes.  Bike lanes will be on both sides of OBW requiring the road to be widened by 10’ (7’ on South side of OBW and 3’ on north side.)  Permitting required that DOT contact 192 property owners and 20 people objected.  The permit was granted November 9.  Regarding drainage issues, they will monitor it.  Costs will be finalized when the bids are opened.  They plan to start January 23 and finish by Memorial Day.  Click here for the meeting slides which include the locations and diagrams.

12. Discussion and Possible Action on the North Side Right-of-Way After Bike Lane Construction – Commissioner Kwiatkowski The space on the north side of Ocean Blvd. between the current edge of the road and the sidewalk will be used for bike lanes.  After the 3’ is removed, the remaining portion will be left as grass.

13. Police Report – Chief Dixon  Police activity was normal for the month.  He shared that there were 2311 parking tickets written during paid parking with 64,000 vehicles parked, giving an infraction rate of 3.5%.  This is very low compared to other towns.  Run HB has been rescheduled for December 1; plan accordingly.  Expect lane closures from Highpoint St. to light at Walgreens.  The Merchants Association has donated $11,000 earned at festivals, etc. for body cameras.
 
14. Inspections Department Report – Inspections Director Evans Seeing a wave of permits.  There were 39 permits for new homes and 7 for new projects over $30,000.  Hosted the annual Contractor’s Workshop with 70 contractors participating.

15. Discussion and Possible Action on the Planning & Zoning Board’s Response to the Board’s Tasker Concerning Frontal Dunes (Code of Ordinances Section 94.03 Frontal Dune Policies and Regulations) – Inspections Director Evans Brought back information as requested.  By consensus, Option 5 will be brought back to next month’s agenda.

16. Condition and Safety Issues with Town-Owned Property at 796 Ocean Boulevard West – Joel Ehle, Homeowner 798 Ocean Boulevard West (Mayor Holden) Homeowner who lives next door to the Town-owned property brought the maintenance issues forward.  He would like the Town to paint the house and clean it up.  The property was bought to buffer the noise from the Lift Station.  The $40,000 in the budget for the home is for engineering.  The Town agreed to do some cosmetic changes and deal with it in the next budget year.

17. Ian After Action Report – Town Manager Hewett Reviewed how Emergency Operations works.  The Town didn’t lose power or water. The island needs some emergency drainage, but unclear where the water would go.  Damage was estimated at $8M, not including damages to the strand.  Click here for the slides from the meeting.

18. Discussion and Possible Approval of Ward and Smith, P.A. Engagement Letter – Assistant Town Manager Ferguson Motion to approve Ward and Smith lobbying contract and the budget amendment.  During discussion Commissioner Kwiatkowski asked if some of the work could be reduced to lower the cost.  Passed 4-1 to keep the current contract with Commissioner Kwiatkowski voting no. 
a.     Ordinance 22-25, An Ordinance Amending Ordinance 22-14, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 4)

19. Discussion and Possible Approval of Ordinance 22-26, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 5) – Assistant Town Manager Ferguson This is for the $166K CAMA grant for the pier property beach access.  Passed unanimously.
 
20. Discussion and Possible Approval of Ordinance 22-27, An Ordinance Amending Ordinance 2214, The Revenues and Appropriations Ordinance for Fiscal Year 2022 – 2023 (Amendment No. 6) – Budget and Fiscal Analyst McRainey Added line items at the auditor’s request and to help with the new software.  Motion passed unanimously.

21. Discussion and Possible Action on Sewer Station Planning – Commissioner Kwiatkowski  Station #1 (at the bridge) now has no issues; the issues this summer have been resolved.   
 
22. Request for Staff for Expanded Financial Reporting of Professional Services and Recently Purchased Pier Projects – Commissioner Kwiatkowski Commissioner Kwiatkowski reminded staff that the BOC had requested additional details of professional services expenses during the budget process and she would like to see that happen.

23. Request for Owner Input on Retaining Rights-of-Way Parking in Non-Designated Parking Areas Outside Paid Parking Hours During Season and in Offseason Months Next Year – Commissioner Kwiatkowski Rights Of Way (ROW) parking is currently allowed after hours and during off season.  If people are satisfied with this now, then no change is needed, but if people had problems last summer they need to let Heather  ([email protected]) know so it can be addressed. Were you adversely impacted by people parking in the ROW after hours?  If so let Heather know.
 
24. Request for Staff for Status of Coastal Storm Damage Reduction Study Information Request to the Corps of Engineers – Commissioner Kwiatkowski   Commissioner Kwiatkowski would like the minutes and cost expenditures to date that were promised by the Corps.  The Town Manager will follow up.

25. Public Comments on General Items No comments

26. Town Manager’s Report Still awaiting final inspection for the FEMA project.  He has been informed that HB tax values are up approximately %65, revenue neutral would be 11 cents vs the current 20 cents per /$100.  More information will be coming forward.  Paid Parking has wrapped up for the season.  The Town made $455,000 for the season.  Tim Evans was congratulated for his workshop and other activities.  He has been the subject of two investigations and both have been dismissed. The Town Manager thanked Tim for his work.  GFWC installed a Little Library at Sailfish Park.  The Turkey Trot is coming Thanksgiving morning, register in advance.  The Christmas Tree Lighting is Dec. 1 at 6:00, with entertainment beginning earlier.  He has received repeated questions on the pier insurance.  Insurance was reported in July or August.  He has also received numerous questions about bike lanes – the permit was just approved.

27. Mayor’s Comments He thinks things are going pretty well in the Town. 

28. Board of Commissioners’ Comments
·      Commissioner Smith – thanks to Merchants Association for donation of body cameras.  Had a Veterans’ lunch last week.  Thanks to Tim for the Contractor’s Forum.  Festival by Sea was fun and the Chapel’s Pancake Breakfast.  The Emergency procedures are in good shape.  Working on Pier issues.  Enjoy Thanksgiving.
·      Commissioner Murdock – Great Veteran’s luncheon and contractors’ luncheon.  Working on the pier, Block Q, storm water issues and bulkheading in 800 block.  796 OBW is in the plans.  Making Progress.
·      Commissioner Dyer – Festival was great.  Have a safe Thanksgiving.
·      Commissioner Kwiatkowski – can’t recall ever having this much out there for RFQs and work coming up.  Patience will be needed.  Happy Thanksgiving! 
·      Commissioner Arnold reflected on the spirit of service.  Staff gets the job done and the Commissioners also serve.
·      Mayor – question about the Christmas décor.  They were placed early because Public Works is very busy.  Purple lights are the LEDs failing. 

29. Closed Session Pursuant to North Carolina General Statute 143-318.11(a)(3), Consult with the Attorney – Commissioner Kwiatkowski

30. Adjournment

Thanksgiving Meeting Reminder

Please join us for our Thanksgiving Meeting

Saturday, November 19 at 10:00am

Holden Beach Chapel

Or join via Zoom by clicking here.

Board of Commissioners’ Meeting Agenda – November 2022

The Town of Holden Beach Board of Commissioners will meet Tuesday, November 15 for their regular monthly meeting.  Highlights include:

• Annual Beach Monitoring Report
• Audit of Fiscal Year 2021-2022
• Bike Lane Updates and discussion on what will happen to the space between sidewalk and the new bike lane on the North side of Ocean Blvd.
• Complaints about the condition of Town-owned 796 OBW
• Hurricane Ian After Action Report
• New contract for Town’s Lobbyist
• Request for property owner input on right-of-way parking.  Do owners want Right of Ways parking in front of their homes? (Not for homes on Ocean Blvd. or gated communities)

Click here for the full agenda and meeting packet.