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Commissioners’ Meeting Follow Up | Commissioners’ Meeting Follow Up – Holden Beach Property Owners Association

Holden Beach Property Owners Association

Representing the property owners of Holden Beach, NC

Commissioners’ Meeting Follow Up




TUESDAY, AUGUST 18, 2020 – 7:00 P.M.

  1. Invocation
  1. Call to Order/ Welcome
  1. Pledge of Allegiance
  1. Agenda Approval Added item 7A to amend debris removal contract. Motion to add 14A to move meeting time to earlier.  Approved as amended.
  1. Approval of Minutes
    1. Minutes of the Regular Meeting of July 21, 2020 Approved
  1. Public Comments on Agenda/General Items No comments
  1. Engineer’s Report on Potential Paving Costs for Sea Gull Street, Deal Street and Canal Street –  Shane Lippard, Right Angle Engineering (Town Manager Hewett) Unanimously agreed Town will take the lead to start the process of property owner petition to pave roads.

7a. Added item to amend Debris Removal Contract  The Contractor wants to increase the contracted fees due to the landfill being full.  Debris would need to be hauled further.  Agreed to ask the Town Attorney to look at the original contract to see if there is a provision allowing price changes.

  1. Update on Current Recovery Operations – Mayor Holden All streets are cleared and open.  No ponding of water.  Debris contract operations are ongoing.  Owners have quickly cleaned up.  Some of the lost trash cans have been found, but owners missing cans should call Waste Industries directly.  Docks and sea walls are being replaced, but repairs are running four weeks out.  Rentals for summer thru fall are extremely strong.  More people are renting.  Upset people are still unhappy with the evacuation, some are grateful.  Stickers are available now, contact the Town.  Have a storm plan!  Free dump weeks ends Saturday.  Special thanks to Fire Department and others.
  1. Discussion and Possible Action on Ordinance 20-04, An Ordinance Amending the Holden Beach Code of Ordinances, Chapter 157: Zoning Code – Inspections Director Evans Maximum home size does not apply to heated square feet, but gross floor area, which is already in the ordinance book. If the Coastal Resource Commission extends the Inlet Hazard Area house size in the ordinance will be a moot point.  The ordinance will be clarified and a Public Hearing will be scheduled prior to the September BOC meeting.
  1. Discussion and Possible Action on Ordinance 20-11, An Ordinance Amending the Holden Beach Code of Ordinance Title XV: Land Usage (Ordinance cannot be adopted until after 24 hours from the time of the public hearing) – Inspections Director Evans Housekeeping, text amendment changes to meet current building standards. Cannot be voted on until 24 hours after meeting, will vote on it at next Special Meeting.
  1. Discussion and Possible Selection of a Firm to Perform a System Development Fee Study – Town Manager Hewett Unanimously selected Raftelis to do the study. They will now request a contract from Raftelis.
  1. Discussion and Possible Approval of Resolution 20-06, Resolution Regarding the GFWC of Holden Beach’s Recognition of the 100th Anniversary of the Passage of the 19th Amendment Providing Women the Right to Vote – Town Manager Hewett Unanimously adopted resolution.
  1. Discussion and Possible Approval of Resolution 20-07, Resolution Approving BB&T Signature Card – Town Manager Hewett  Approved unanimously.
  1. Clarification of Storm Debris Pickup for Gated Neighborhoods – Commissioner Kwiatkowski Unless it is a public safety issue, FEMA will not reimburse for pick up in a gated committee. The Town will pay for the debris pick up.

14a.  Added item to move meeting time.  Voted unanimously to move BOC meetings to 5:00pm contingent on staff availability.

  1. Town Manager’s Report Town is spraying for mosquitos. Isaias damages to the beach strand were not as bad as expected.  Debris pick up will end on August 25.  Pick up from the beach strand has been completed.  The removal of the sand fence and post-and-rope has begun.  Occupancy taxes appear to be in good shape.  The fieldwork for the audit is complete.  The sand search is complete with no archeological findings and permits will be submitted for by the end of the month.  A Letter of Intent was submitted to the Corps based on the approved project and the 701 process will be initiated after determining if the Work Plan process was not successful.  Officials toured the island to view Isaias damage.  State officials said FEMA will not be recognizing strand losses in determining a disaster declaration.  Only one firm responded for the Beach Engineering requirements for the “FloMike” project.  The concerts have been canceled.
  1. Mayor’s Comments Thanks to property owners, the police, and Town employees the island is in good shape compared to our neighbors. Thanks to property owners for approving the beach nourishment that protected us. (Central Reach Project)
  1. Board of Commissioners’ Comments Commissioner Brown thanked the staff and mayor and encouraged everyone to maintain social distancing and wear a mask. Stay safe! Commissioner Tyner agreed with Commissioner Brown’s comments and also thanked the staff’s families.  Commissioner Murdock echoed the previous comments and pointed out that there is no road map in a storm to follow.  Commissioner Sullivan is proud of the work the Town did and we are fortunate as a result of hard work done before the storm.  Commissioner Kwiatkowski recognized the staffs’ efforts and commented on the productivity of the meeting.  She encouraged everyone to complete the census and highlighted the importance of the census.
  1. Executive Session Pursuant to C.G.S. 143-318.11(A)(6) to Discuss Qualifications, Competence, Performance of a Public Officer or Employee – Commissioners Sullivan No action taken.


* Due to the Town of Holden Beach’s State of Emergency Restrictions and Governor Cooper’s Safer at Home Order, in person public attendance is prohibited. The meeting will be livestreamed on the Town’s Facebook page. Visit to watch the livestream. Public comments can be submitted to or deposited in the Town’s drop box at Town Hall prior to 5:00 p.m. on August 18, 2020.





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