Board of Commissioners’ Meeting Follow Up May 2021

 

TOWN OF HOLDEN BEACH

BOARD OF COMMISSIONERS’ PUBLIC HEARING/REGULAR MEETING HOLDEN BEACH TOWN HALL – PUBLIC ASSEMBLY

TUESDAY, MAY 18, 2021 – 5:00 P.M.

PUBLIC HEARING: Draft System Development Fees Report:  The firm that prepared the report gave a brief presentation.  Elaine Jordan discussed that different methods of calculation were used because of a potential new water tower.

REGULAR MEETING:

1. Invocation
2. Call to Order/ Welcome
3. Pledge of Allegiance
4. Agenda Approval Manager Hewett asked to add item 11A for a $6000 grant for beach nourishment native beach sand compatibility permit.  He would also like to switch the order of #12 and #13. Approved as amended.
5. Approval of Minutes  All Approved.

• a.         Minutes of the Special Meeting of April 20, 2021

• b.         Minutes of the Regular Meeting of April 20, 2021

6. Public Comments on Agenda/General Items  Two comments are posted online.
7. Discussion and Possible Action on the Draft System Development Fees Report (Cannot Adopt until 24 hours after Public Hearing) – Town Clerk Finnell  Town Manager Hewett suggested the regular June meeting with an Oct. 1 effective date.  Unanimously approved.
8. Police Report – Chief Dixon  Reminder that no pets are allowed on the strand from 9am –  5pm beginning May 20.  Golf carts are a motor vehicle and must follow all laws including seatbelts, car seats, licensed drivers, etc.  Beach equipment must be removed from the strand daily.  Hurricane season starts June 1 but early storms are becoming the norm; be ready.  Commissioner Murdock asked for more enforcement of golf carts laws.
9. Discussion and Possible Selection of Members for the Parking Committee – Town Clerk Finnell  Due to a tie, three people were appointed:  Page Dyer, Rick Paarfus and Dina Hamad Smitherman.
10. Discussion and Possible Action on Ordinance 21-10, An Ordinance Amending the Holden Beach Code  of  Ordinances to Comply with Requirements  of Chapter 160D of  the  North Carolina General Statutes – Inspections Director Evans

• a.         Scheduling of a Date to Hold a Public Hearing  Scheduled prior to June regular meeting.

11. Discussion and Possible Selection of Engineering Firm for Engineering Design and Construction Management Services of the Vacuum Sewer System Station #2 Upgrade – Public Works Director Clemmons Green Engineering, which has done the previous two lift stations, was selected.

11A.  A grant for $6000 was received to comply with the new requirements on beach sand placement.  Budget Amendment 21-12 was approved unanimously.

12. Discussion and Possible Approval of Resolution 21-09, Resolution Directing the Application to the Local Government Commission for Approval of a Special Obligation Bond, Requesting Local Government Approval of the Town’s Special Obligation Bond and Certain Related Matters – Assistant Town Manager Ferguson  The Town will need bridge loan financing to construct the Florence-Michael-Dorian-Isaias FEMA reimbursed project.  This requires LGC approval.  Approved unanimously.
13. Discussion and Possible Approval of Ordinance 21-11, An Ordinance Amending Ordinance 20- 10, The Revenues and Appropriations Ordinance for Fiscal Year 2020 – 2021 (Amendment No. 12, Isaias) – Assistant Town Manager Ferguson Budget amendment recognizes FEMA reimbursement for Isaias.  Approved unanimously.  This is for $3.8M for sand, dune plants and fencing.
14. Discussion and Possible Action on Post Disaster FEMA Debris Pickup in Gated Communities – Commissioner Kwiatkowski  FEMA does not normally reimburse debris pick up in gated communities.  In order to apply for reimbursement, legal contracts are needed.  Motion to get the contracts completed prior to a storm, pending the insurance company approving indemnifying the United States government.  Carried unanimously.
15. Discussion and Possible Action on What Comprises a Citizen Complaint Based on Holden Beach Code of Ordinances Chapters 50 (Solid Waste), 72 (Parking Regulations), 92 (Nuisances), 94 (Beach Regulations) and Sections 95.05 (Street Rights-of-Way), 157.081 (Visibility at Intersections) and 130.30 – 130.31 (Littering Provisions)  Commissioner Kwiatkowski asked how citizens make a complaint for things such as overflowing trash cans, inadequate number of cans, yard waste, parking violations, other nuisances, dogs on the beach, and overgrown vegetation at intersections.  Complaints are handled at the discretion of the department heads.  An email about a complaint sent to the Town Clerk will start the process.  There is a form that needs to be completed in some cases.
16. Discussion and Possible Scheduling of a Date to Hold a Public Hearing on the Proposed Budget for Fiscal Year 2021 – 2022 – Town Clerk Finnell  Scheduled for June 5 at 5:00pm.
17. Town Manager’s Report The FEMA reimbursed Florence-Michael-Dorian-Isaias sand renourishment project work is beginning. The required Special Obligation Bonds Applications for the Local Government Commission are in hand.  The CAMA and other permits are in hand.  Solicitation for dredgers is out and there is a scheduled bidders conference.  The construction of the project is planned for this coming winter (’21-’22) or the following (’22-’23) depending on bids received.
18. Mayor’s Comments  Mr. McIntyre’s mother passed away and he asked the Town Clerk to send a card.  He asked Assistant Town Manager Ferguson to discuss the concerts.  She stated that they will start on schedule Memorial Day weekend.
19. Board of Commissioners’ Comments  Commissioner Brown:  Has concerns about people blocking off the right of way from parking with post and rope.  He feels it is detrimental to the island and will be putting the issue on next month’s agenda.  Commissioner Smith: Has concerns about golf carts and their safety.  He would like a fee charged to the rental vendors to show that the carts are road-worthy and safe.  Annual stickers would be required and he would make the vendors responsible.  Commissioner Murdock: thanked Governor Cooper for opening up the state and allowing people in the building.  Commissioner Sullivan: glad to have people in the meeting again.  He encouraged everyone to bring thoughts on issues to him before they are voted on.  Commissioner Kwiatkowski: Also glad to see people back at meetings and wished everyone a happy, healthy, prosperous season.
20. The Mayor asked if anyone wanted to speak.  There were no comments.
21. Executive Session Pursuant to North Carolina General Statute 143-318.11(A)(5), To Instruct the Staff or Agent Concerning the Negotiation of the Price and Terms of a Contract Concerning the Acquisition of Real Property – Mayor Pro Tem Brown & Commissioner Kwiatkowski and North Carolina General Statute 143-318.11(A)(3), To Consult with the Attorney (Attorney Madon) No action taken.

21.Adjournment Meeting was not adjourned, but recessed until 10:30am Thursday, May 20.

* Due to current COVID-19 restrictions, there will be limited seating in the Public Assembly. The meeting will be livestreamed on the Town’s Facebook page. Visit  https://www.facebook.com/holdenbeachtownhall/ to listen to the livestream. Public comments can be submitted to [email protected] or deposited in the Town’s drop box at Town Hall prior to 3:00 p.m. on May 18, 2021. Comments for the public hearing will be accepted until May 19, 2021 at 5:00 p.m. If you would like the comments to be heard at the public hearing, they must be submitted by May 18, 2021 at 3:00 p.m.